Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Birkenhead
CH41 5AL
UK
Contact person: Head of Procurement
Telephone: +44 1516062000
E-mail: tenders@wirral.gov.uk
Fax: +44 1516663705
NUTS: UKD74
Internet address(es)
Main address: http://www.wirral.gov.uk/
Address of the buyer profile: http://www.wirral.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wirral View Monthly Publication 2017-2020.
Reference number: DN287411
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Wirral Council is seeking to appoint a partner (or partners) to help deliver a new approach to its communications approach with residents and businesses.
Recent market research by the Council indicated a majority of Wirral residents do not feel well informed about the services available to them. In response to this the organisation has developed a new communications strategy which includes within it the production of a printed publication which would be distributed door-to-door to every household and business in Wirral.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
750 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Printing
II.2.2) Additional CPV code(s)
79810000
II.2.3) Place of performance
NUTS code:
UKD74
II.2.4) Description of the procurement
The Council produces ‘Wirral View’, a monthly publication which is distributed to all households in the borough. Wirral View is tabloid size, full colour, loose-bound and ranges from a minimum of 28pp to a maximum of 36pp (quotes should be supplied based on 28pp). The current paper stock is uncoated 52g, but there is scope to change the paper weight as part of this contract.
A minimum of 175 000 copies will every month although the Council reserves the right to alter this number.
A digital printers proof should be provided to the Council.
Artwork would be supplied direct to the supplier with a required turnaround of not more than 72 hours for delivery of final product to addresses as determined by the related distribution contract for the publication. The tenderer is to specify their preferred file format and method of artwork submission.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Distribution
II.2.2) Additional CPV code(s)
64100000
79211120
II.2.3) Place of performance
NUTS code:
UKD74
II.2.4) Description of the procurement
The publication is required to be distributed to every home and every business in Wirral, with further copies distributed at high-footfall locations across the borough.
Bidding organisations should indicate within the method statement how they would ensure and report on how they guarantee full coverage of the distribution.
The total number of addresses required to deliver will vary slightly month-by-month. Therefore bidding organisations should provide a price per-thousand for delivery.
The approximate size of the delivery scope is as follows:
— 150 000 households (all Wirral — 1 copy per address)
— 8 500 businesses (all Wirral — 1 copy per address)
— 150 high-footfall locations (100-300 copies per address).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Sales
II.2.2) Additional CPV code(s)
79211120
II.2.3) Place of performance
NUTS code:
UKD74
II.2.4) Description of the procurement
Wirral View allows for limited commercial advertising within its pages.
This advertising would be required to meet the council's advertising policy, which is available online: http://wirralview.com/wirral-view-advertising
The advertising would also be required to not directly compete with existing local media suppliers in the region. This would preclude advertising consisting of family notices, automotive sales, property sales, and classifieds among others.
The council will provide target sectors and contacts for advertising sales to the successful supplier.
This lot should be approached on a payment by results, commission-only basis, where the successful tenderer would be paid a commission of all successful sales.
Tenderers should indicate their approach and outline how they would generate advertising leads and sales within the council's existing policies.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 145-299644
Section V: Award of contract
Lot No: 1
Contract No: DN287411
Title: Wirral View Monthly Publication 2017-2020 - Printing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/10/2017
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Trinity Mirror
Hollinwood Avenue
Chadderton
OL9 8EP
UK
NUTS: UKD3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN287411
Title: Wirral View Monthly Publication 2017-2020 - Sales
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/10/2017
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Smart Distribution Solutions
Royal Standard House, 334 New Chester Road
Birkenhead
CH42 1LE
UK
NUTS: UKD74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: DN287411
Title: Wirral View Monthly Publication 2017-2020 - Sales
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/10/2017
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lets Go Publishing Ltd
70 Whetstone Lane
Birkenhead
CH41 2TG
UK
NUTS: UKD74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Wirral Borough Council
Wallasey Town Hall, Brighton Street
Wallasey
CH44 4ED
UK
Telephone: +44 1516062000
E-mail: tenders@wirral.gov.uk
Fax: +44 1516663705
Internet address(es)
URL: http://www.wirral.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into.
VI.5) Date of dispatch of this notice
19/10/2017