Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Melton Borough Council
Parkside, Station Approach, Burton Street
Melton Mowbray
LE13 1GH
UK
Contact person: Faithorn Farrell Timms — Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UK
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-4032 Melton Borough Council Responsive Repairs and Voids Contract.
II.1.2) Main CPV code
50800000
II.1.3) Type of contract
Works
II.1.4) Short description
The Client is focused on enhancing the customer experience and as such would expect the appointed contractor to demonstrate flexibility during and post mobilisation, and work collaboratively with MBC during the life of the contract to implement customer facing changes. The appointed contractor will also be required to work closely with MBC's tenants forum (TFEC), as they play an active part in ensuring the service delivered meets the expectations of MBC's tenants and leaseholders. The works will include the delivery of Responsive Repairs and Voids, and is also likely to include pre-paint repairs and cyclical decorations and some minor aids and adaptations, to approximately 1,800 properties owned and managed by Melton Borough Council.
II.1.5) Estimated total value
Value excluding VAT:
9 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50800000
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
Properties owned and managed by Melton Borough Council within Melton Mowbray and surrounding areas in north-eastern Leicestershire.
II.2.4) Description of the procurement
Responsive repairs and voids works, and also pre-paint repairs and decorations and minor aids and adaptations.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical questions
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
950 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in August 2018, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by MBC, for an extension of up to a further five years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 10 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates' responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, MBC will only progress to the next stage of the evaluation, those Candidates who have achieved the highest scores, out of the maximum 180.00 marks available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that the estimated contract value as set out in II.1.5 is the estimated maximum total contract value and the sum set out in II.2.6 is the estimated annual contract value. Candidates are to note that all estimated contract values are exclusive of VAT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=202776
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:202776).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
20/10/2017