Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
Aberdeen
AB24 1SL
UK
Contact person: Claire McEleny
Telephone: +44 1224423000
E-mail: claire.mceleny@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Langstane Housing Association Ltd — Common area and staircase cleaning contract 2017 — 2020.
Reference number: PS01/17
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Langstane Housing Association Ltd has a requirement to engage a suitably qualified and experienced contractor to provide a common area and stair cleaning service for its residents across its property portfolio in Aberdeen, Aberdeenshire and Moray providing a clean, tidy and pleasant environment for tenants and residents to live in.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Common area and staircase cleaning contract 2017 — 2020 — Aberdeen City
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City — refer to property list included as part of the ITT.
II.2.4) Description of the procurement
Langstane Housing Association has a requirement to engage a suitably qualified and experienced contractor to provide a common area and stair cleaning service for its residents across its property portfolio in Aberdeen City providing a clean, tidy and pleasant environment for tenants and residents to live in.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Common area and staircase cleaning contract 2017 — 2020 — Aberdeenshire
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeenshire — refer to property list included as part of the ITT.
II.2.4) Description of the procurement
Langstane Housing Association has a requirement to engage a suitably qualified and experienced contractor to provide a common area and stair cleaning service for its residents across its property portfolio in Aberdeenshire providing a clean, tidy and pleasant environment for tenants and residents to live in.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Common area and staircase cleaning contract 2017 — 2020 — Moray
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM62
Main site or place of performance:
Moray — refer to property list included as part of the ITT.
II.2.4) Description of the procurement
Langstane Housing Association has a requirement to engage a suitably qualified and experienced contractor to provide a common area and stair cleaning service for its residents across its property portfolio in Moray providing a clean, tidy and pleasant environment for tenants and residents to live in.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 072-137135
Section V: Award of contract
Lot No: 1
Title: Common area and staircase cleaning contract 2017 — 2020 — Aberdeen City
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/10/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Regent Office Care Ltd t/a Regent Samsic
Unit 7, 1st Floor, Godalming Business Centre
Godalming
GU7 1XW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 60 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Common area and staircase cleaning contract 2017 — 2020 — Aberdeenshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/10/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Regent Office Care Ltd t/a Regent Samsic
Unit 7, 1st Floor, Godalming Business Centre
Godalming
GU7 1XW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Common area and staircase cleaning contract 2017 — 2020 — Moray
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/10/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Regent Office Care Ltd t/a Regent Samsic
Unit 7, 1st Floor, Godalming Business Centre
Godalming
GU7 1XW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The award criteria and weightings are detailed in the ITT.
Price = 60 %. Price scoring is all as detailed in the table on Page 7 of the ITT.
Quality = 40 % (which comprises of 30 % for responses to Quality questions and 10 % for References/ Previous Experience).
Quality questions are:
ESPD (Scotland) Questions 4C.1.2, 4C.8.1, 4C.8.2, 4C.9 and 4C.10 (refer to Section III.1.3 of this Contract Notice); and
Quality (Based on the Method Statement) as detailed on Page 8 of the ITT where ‘Tenderers must provide a method statement explaining how they intend to carry out the works including managing geographical locations and a summary of equipment used during the contract.’
Quality scoring is detailed in the table of Page 8 of the ITT and is as follows:
0 Points — No response.
5 Points — Material failure to grasp / reflect the core issue.
25 Points — Reflects limited understanding / misses some aspects in response.
50 Points — Reflects adequate understanding of all issues and aspects in response.
75 Points — Good understanding and interpretation of requirements in response.
100 Points — Excellent understanding and interpretation; innovative and proactive with sound solution in response.
References/ Previous Experience:
Is as detailed on Page 8 of the ITT where ‘Tenderers must provide references from at least 2 previous contracts or be able to demonstrate customer satisfaction from previous contracts.’
‘References/ Previous Experience’ scoring is detailed in the table of Page 8 of the ITT and is as follows:
5 Points — Cannot demonstrate customer satisfaction from previous contracts / has no experience of similar contracts.
25 Points — Demonstrates limited customer satisfaction / limited experience of similar contracts.
50 Points — Demonstrates adequate customer satisfaction / adequate previous experience of similar contracts.
75 Points — Demonstrates good customer satisfaction / previous experience of similar contracts.
100 Points — Demonstrates excellent customer satisfaction / previous experience of similar contracts.
Additional ‘Pass / Fail’ information relating to ‘Health and Safety Policy’, ‘Financial Standing’ and ‘Insurance’ is detailed on Pages 8 and 9 of the ITT.
(SC Ref:516237).
VI.4) Procedures for review
VI.4.1) Review body
Langstane Housing Association Ltd
680 King Street
Aberdeen
AB24 1SL
UK
Telephone: +44 1224423000
Internet address(es)
URL: http://www.langstane-ha.co.uk
VI.5) Date of dispatch of this notice
23/10/2017