Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The ExtraCare Charitable Trust
2205136
7 Harry Weston Road
Coventry
CV3 2SN
UK
Contact person: Linda Price
Telephone: +44 2476509013
E-mail: linda.price@extracare.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.extracare.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/extracare/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/extracare/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: charity
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Associated Services.
Reference number: LP-CLEAN-OCT-2017
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The ExtraCare Charitable Trust are running an Open OJEU tender process for the provision of a professional cleaning service for our locations who currently outsource their cleaning requirements, this may also include future locations that are currently in development. This is a one stage process and is separated in to 4 lots which are regionalised. This contract is due to start April 2018 and will run for 3 years with the possible opportunity to extend for a further 2 years. When the tender documents have been made available, bidding suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of the website and selecting the View Details button of this project.
Please allow sufficient time to make your return as late returns will not be permitted. Any questions should be made via correspondence on the website and addressed to the main contact.
Please see ITT for full details of this opportunity.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
ExtraCare are seeking a service solution which delivers the best value for money. ExtraCare reserve the right to appoint more than one supplier per Lot, and Suppliers maybe appointed to any combination of Lots. Where more than one Supplier is appointed, they maybe ranked (positioned dependant on scores) or they may share the supply and be appointed via a quote request for individual projects.
II.2) Description
Lot No: 1
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
ExtraCare locations throughout England.
II.2.4) Description of the procurement
Cleaning and Associated Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
East of England
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Cleaning and Associated Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
South of England
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Cleaning and Associated Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
West of England
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Cleaning and Associated Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/12/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please see ITT for all information.
VI.4) Procedures for review
VI.4.1) Review body
The ExtraCare Charitable Trust
Coventry
CV3 2SN
UK
VI.4.2) Body responsible for mediation procedures
The ExtraCare Charitable Trust
Coventry
CV3 2SN
UK
VI.5) Date of dispatch of this notice
24/10/2017