Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Improvement Service
iHub, Quarrywood Court
Livingston
EH54 6AX
UK
Contact person: Maggie Arshad
Telephone: +44 1506282012
E-mail: maggie.arshad@improvementservice.org.uk
NUTS: UK
Internet address(es)
Main address: www.improvementservice.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10882
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Improvement Service Digital Public Services.
Reference number: IS Next Generation Services
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Digital Public Services: Technologies, solutions, services, support and innovation services.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
II.2) Description
Lot No: 1
II.2.1) Title
Managing Agent Solution, Hosting, Consultancy and Support Services Provider(s)
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Livingston.
II.2.4) Description of the procurement
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
We envisage awarding a Contract for an initial period of 24 months with the option to extend up to a further 36 months. This will be reviewed on an annual basis and extended for a period of 12 months (total maximum Contract Term of 60 months).
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
In addition, ESPC (Scotland) Part III: Exclusion grounds will be assessed on a Pass/Fail basis.
Also, as a mandatory minimum we require the hosting provider to be able to demonstrate that its security controls have been assured against a known standard (e.g. ISO 27001:2005) and that these standards cover the services in scope.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
SME Solutions, Development, Consultancy and Support Services
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Livingston.
II.2.4) Description of the procurement
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
We envisage awarding a Contract for an initial period of 24 months with an option to extend for a further 36 months, subject to annual review and extension of 12 months (maximum Contract Term of 60 months).
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
In addition, ESPC (Scotland) Part III: Exclusion grounds will be assessed on a Pass/Fail basis.
As a mandatory minimum we require the hosting provider to be able to demonstrate that its security controls have been assured against a known standard (e.g. ISO27001:2005) and that these standards cover the services in scope.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.1) of the notice is not applicable to this procurement exercise.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing section 4B of the ESPD (Scotland).
Statement for 4B.2.1
Bidders must provide evidence for the last 3 years of Turnover (Sales), Net Profit/ Loss, Total Assets, Total Liabilities, Current Assets, Liabilities falling due within 1 Year. Any other relevant information.
Minimum level(s) of standards required:
Mandatory requirement that Bidders must provide written confirmation they have Audited Accounts which have been prepared on a going concern basis. If they do not have Audited Accounts a statement from the directors stating that the business is financially solvent and likely to remain so.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 1 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2: Bidders will be required to provide examples that demonstrate they have the relevant experience to deliver the services/supplies as described in the relevant section of the ‘IS Services Overview, Requirements and Outcomes’ procurement document.
4C.5 Bidders are required to respond to this question.
4C.9 Bidders should interpret ‘tools’ to include Software and should respond to this using the Technical Response template provided.
4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
No questions from Section D of Part IV of the ESPD (Scotland) (Quality assurance schemes and environmental management standards) will be used at this stage, however, Bidder's should note these may be required in the Dialogue phases. However, we do draw the Bidders attention to the Key Principles outlined in the ‘IS Services Overview, Requirements and Outcomes’ procurement document.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Procurement document: ‘IS Services Overview, Requirements and Desired Outcomes’.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/01/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
We have attempted to contain most of the information pertaining to this Procurement in the ‘IS Services Overview, Requirements and Desired Outcomes’ procurement document, including the assessment mechanism such as the criteria, weightings and scoring which is based on a Price/Quality Matrix.
In addition to responding to the ESPD, you are required to respond using the individual Technical and Commercial Response Templates. N.B. the only document that should contain any cost/pricing information is the Commercial Response Template.
The Price and Quality Scores will be combined and an overall weighting of 60 % for Quality and 40 % for Price will be applied. A Strengths, Weaknesses, Threats and Opportunities (SWOT) analysis will also be undertaken in order to further inform our selection of Bidders invited to the dialogue stage.
Terms of Reference will be provided for the Dialogue phase.
For clarity, the following numbered sections of the ESPD are not required to be completed by the Bidders: 4A.1, 4A.1.1, 4B.1.1-3, 4B.2.2, 4B.6, 4B.6.1, 4C.1, 4C.1.1, 4C.2, 4C.2.1, 4C.3, 4C.4, 4C.6, 4C6.1, 4C.7, 4C8.1-2, 4C.11, 4C.11.1-2, 4C.12, 4C.12.1-2, 4D.1, 4D.1.1-2, 4D.2, 4D.2.1 and 4D.2.2.
N.B: Bidders must note that the Public body expects to rely, not just on the deliverables the Bidder provides, but also on that of their expertise and that any solution proposed must meet the stated business objectives, not just any functional objectives or outputs listed.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=514703
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
We are seeking responses from large organisations and SME's, either of whom could propose to work with sub-contractors. We do not wish to be prescriptive regarding Community Benefits and are open to any Candidate proposals on this subject. We will not allocate specific award criteria or weighting however it may form part of a SWOT analysis in later stages of the Procurement.
(SC Ref: 514703).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=514703
VI.4) Procedures for review
VI.4.1) Review body
Improvement Service
iHub, Quarrywood Court
Livingston
EH54 6AX
UK
Telephone: +44 1506282012
Internet address(es)
URL: www.improvementservice.org.uk
VI.5) Date of dispatch of this notice
25/10/2017