Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement For All Ltd
1st Floor Metropolitan House, 20 Brindley Road
Manchester
M16 9HQ
UK
Contact person: Martin Ellicott
Telephone: +44 3005550304
E-mail: martin.ellicott@procurementforall.co.uk
NUTS: UK
Internet address(es)
Main address: www.procurementforall.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Grounds-maintenance-services./5B4FKW49QF
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/5B4FKW49QF
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: procurement consortium
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PFA Grounds Maintenance DPS.
Reference number: PFA/DPS/005
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement For All invites organisations to participate in a 60 month DPS for grounds maintenance services. The DPS will be accessible by members of PFA. The Agreement may be used by all Registered Providers of Social Housing, Local Authorities and all other contracting authorities that are located in the United Kingdom (‘Customers’), including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
Grounds maintenance services to include (but not limited to) grass cutting (drop/collect/mulch), pathway de-weeding and clearance (cuttings removal), pathway cleaning (moss and algae clearance), shrub pruning, bed clearance and soil turning, raised bed clearance and soil turning.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
16 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to the success of the DPS, it may be extended or re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Arboricultural Works
II.2.2) Additional CPV code(s)
03452000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
PFA members will be responsible for a wide range of trees, trees which require a combination of routine maintenance of established trees and reactive tree works. The volume of planned tree works is to be determined and will vary from routine tree work to tree planting. In addition, the service provider will also be required to provide an urgent call out service which will need to be available 7 days per week, 24 hours per day. The service provider may also be asked to keep accurate records of site specific arborcultural works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to the success of the DPS, it may be extended or re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Site Surveying
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
PFA members will may require site surveying, using latest technology, to include (but not limited to) GPS mapping, to determine accurate site layout, and site content. Content may include the location and identification of grassed areas, boarders, raised orders, shrubs and trees, which require maintenance by service providers in Lot 1 of this DPS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to the success of the DPS, it may be extended or re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/11/2017
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/11/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
60 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Registered providers who may become members of PFA may include any of those listed in the list of Registered Providers at the time of Call Off from the DPS: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
All other potential members who may Call Off from the DPS, see link below:
UK Government: Departments, Agencies and Public Bodies: https://www.gov.uk/government/organisations
For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2015 shall be entitled to access this Framework (England and Wales Only): http://www.legislation.gov.uk/uksi/2015/102/schedule/1/made
Local Authorities England: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1
Local Authorities Wales: http://gov.wales/topics/localgovernment/?skip=1&lang=en
Joint Authorities established under Part IV of the Local Government Act 1985; Body's corporate established pursuant to an order under Section 67 of the Local Government Act 1985; NDPBs: https://www.gov.uk/government/publications/non-departmental-public-bodies-2010-2011
Educational Establishments in England and Wales, maintained by the Department for Education, Universities and Colleges but Not Independent Schools: https://www.gov.uk/government/organisations/department-for-education
Police Forces in the United Kingdom: https://www.police.uk/forces/
Citizens Advice: http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities: http://gov.wales/?skip=1&lang=en
NHS Wales: http://www.wales.nhs.uk/ourservices/directory
NHS Wales GP Practices: http://www.wales.nhs.uk/ourservices/directory
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Grounds-maintenance-services./5B4FKW49QF
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5B4FKW49QF
GO Reference: GO-20171025-PRO-11263643.
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
25/10/2017