Contract notice
Section I: Contracting
authority
I.1) Name and addresses
York St John University
Lord Mayor's Walk
York
YO31 7EX
UK
Contact person: Sue Waller
Telephone: +44 1904876642
E-mail: tenders@yorksj.ac.uk
NUTS: UKE21
Internet address(es)
Main address: https://www.yorksj.ac.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-York:-Security-services./KCZVB76B29
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: university
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security Services Contract.
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The University requires a contractor to provide site security across the whole York St John University estate, based within the city of York, Yorkshire. This includes the main University site consisting of teaching and office space, some sports facilities and an additional amount of student accommodation.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
York.
II.2.4) Description of the procurement
The contractor will be expected to provide a proposal that adequately demonstrates their ability to fulfil the University's requirements. Each submission should contain the following information:
Company organisational chart and proof of resources;
Proposed staffing, contractual and recruitment arrangements to ensure ongoing service delivery;
Staff development and training proposals;
Details of experience and three references;
Proof of insurance;
A comprehensive response to all items identified in the Employer's Requirements. This should be submitted as a sample Service Level Agreement and a draft set of Assignment Instructions.
The contractor is expected to assess the requirements of the University detailed in the ITT and provide a detailed resource time and cost breakdown for each of the University's requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Account Management
/ Weighting: 5
Quality criterion: Service Proposal and Capability
/ Weighting: 45
Quality criterion: Customer Support
/ Weighting: 15
Quality criterion: Innovation
/ Weighting: 5
Quality criterion: Management Information / Reporting
/ Weighting: 10
Cost criterion: Price
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2017
End:
31/12/2020
This contract is subject to renewal: Yes
Description of renewals:
2 year extension to 31.12.2022.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Compliance with current legislation relating to security issues, at all times throughout the tender period. This should include, but is not limited to:
Private Security Industry Act 2001,
Health and Safety at Work (etc.) Act 1974,
Crime and Disorder Act 1998,
Data Protection Act 1998,
Working Time Regulations 1998,
Fire Safety Act 2000,
Freedom of Information Act 2000.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/12/2017
Local time: 13:00
Place:
York, England.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Security-services./KCZVB76B29
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/KCZVB76B29
GO Reference: GO-20171026-PRO-11272083.
VI.4) Procedures for review
VI.4.1) Review body
York St John University
Lord Mayors Walk
York
YO31 7EX
UK
Telephone: +44 1904876611
E-mail: tenders@york.ac.uk
Internet address(es)
URL: www.yorksj.ac.uk
VI.5) Date of dispatch of this notice
26/10/2017