Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Mowbray Education Trust
John Ferneley College, Scalford Road
Melton Mowbray
LE13 1LH
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF22
Internet address(es)
Main address: http://www.mowbrayeducation.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/mowbray_education_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mowbray Education Trust ~ Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for the Mowbray Education Trust (the Client), at the following schools:
— Brownlow Primary School, Limes Avenue, Melton Mowbray, LE13 1QL.
— The Grove Primary School, Asfordby Road, Melton Mowbray, LE13 0HN.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF22
Main site or place of performance:
Brownlow Primary School and The Grove Primary School, Melton Mowbray, Leicestershire, United Kingdom.
II.2.4) Description of the procurement
The contract covers the scope for the provision of all school catering services, which also includes all hospitality and free issue requirements. There will also be a requirement to provide a meal delivery service to Ab Kettleby Primary School, Wartnaby Road, Ab Kettleby, Melton Mowbray, LE14 3JJ. It is anticipated that the meals for Ab Kettleby will be prepared within the kitchens at either Brownlow or The Grove Primary Schools, both of which have brand new kitchens and are equipped for purpose.
The current services are provided by way of an in-house catering offer.
The duration of the contract being offered is three years commencing on 9.4.2018, based on a 1+1+1 contract, and will be on a guaranteed performance basis with all free issues and hospitality being charged to the school at net cost only.
It is expected that the successful Supplier will work very closely with the Client and engage with the school curriculum, pupils and parents moving forwards into this contract term.
The Client wishes for the successful Supplier to be able to offer innovation and to make some changes to the service provision within the school during the course of the new contract term. This will include ideas and innovation and how the catering service can be meet the needs of the school's pupils and staff.
Any inward investment should be detailed within the tender submission and also what impact this will have on the catering facilities within each school.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is to be proactive in the management of the contract, thus ensuring that all specifications are achieved on all sites and that the quality of food improves moving forward into this contract term and that the tender specification is delivered consistently.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of catering services within the Trust. The high quality service levels proposed should maintain excellent standards throughout the contract term, with a firm focus being on the quality of food served and the use of the local suppliers located within the Melton Mowbray area.
The Trust is expected to grow during this contract period and the provision of catering services within these schools when they have joined the Trust may fall under the scope of this contract. The successful Supplier will be expected to provide this service within these schools using the same costing model, ratios, etc., that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract will not be increased for these schools and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
It is expected that the annual value of the contract will be circa 250 000 GBP plus VAT. However, depending on the number of schools that join the Trust, it is anticipated that this annual value might increase over the contract term. Please note that there is no guarantee that additional schools will be added to this contract during this contract term.
Please note: Further properties may be added to the contract during the tender process and during the life of the contract as detailed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/04/2018
End:
08/04/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/mowbray_education_trust
The closing date for receipt of the Selection Questionnaire is 1.12.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Mowbray Education Trust
Melton Mowbray
UK
VI.5) Date of dispatch of this notice
26/10/2017