Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services — 2017 to 2020.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council (the Authority) has awarded contracts for the renewal of their insurance policies.
Applications were invited from companies to provide insurance cover across a number of requirements which were broken down into individual lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 060 327.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Property and Business Interruption Insurance
II.2.2) Additional CPV code(s)
66515200
66515100
66515000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Lot 1 Property and Business Interruption Insurance — which covers the Authority's general property and housing portfolio, and loss of income from any resultant damage and Lot 2 Leasehold/RTB Insurance — which covers the Authority's Leaseholder property portfolio were combined together during the tender exercise.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the figure shown for this lot and lot 2 which were combined is for the initial contract period excluding any extension options.
Lot No: 2
II.2.1) Title
Leasehold / Right to Buy Insurance
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Lot 2 Leasehold/RTB Insurance — which covers the Authority's Leaseholder property portfolio was combined with Lot 1 Property and Business Interruption Insurance — which covers the Authority's general property and housing portfolio, and loss of income from any resultant damage during the tender exercise.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the figure shown for this lot and lot 1 which were combined is for the initial contract period excluding any extension options.
Lot No: 3
II.2.1) Title
Commercial Property Insurance
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Commercial Property Insurance — which covers the Authority's Commercial and Investment properties and loss of rental income from any resultant damage.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the figure shown is for the initial contract period excluding any extension options.
Lot No: 4
II.2.1) Title
Liability Insurance
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Liability Insurance — which covers the Authority's Liability and associated covers.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Lot No: 5
II.2.1) Title
Motor Insurance
II.2.2) Additional CPV code(s)
66516100
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Motor Insurance — which covers the Authority's motor vehicles and associated liabilities.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Lot No: 6
II.2.1) Title
Engineering Inspection and Insurance
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Engineering Inspection and Insurance — Covers the Authority's statutory requirement to inspect items of lifting equipment and pressure plant.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Lot No: 7
II.2.1) Title
Personal Accident and Travel Insurance
II.2.2) Additional CPV code(s)
66512100
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
PA & Travel Insurance — which covers annual travel trips for Authoriy staff, members and schools.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Lot No: 8
II.2.1) Title
Contractors Liability Insurance
II.2.2) Additional CPV code(s)
66513200
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Contractors Liability Insurance — Covers the Authority's liability for construction work in progress.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Lot No: 9
II.2.1) Title
Fine Arts Insurance
II.2.2) Additional CPV code(s)
66515000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Fine Arts Insurance — Covers the Authority's arts items at museums and other Authority locations.
The Council awarded this contract on 20.6.2017 with a commencement date of 30.6.2017. The initial contract period is for 3 years with the possibility of extending the term by two further one year periods to a maximum total term of 5 years.
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 40 %
Cost criterion: Cost Weighting
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed to a maximum total term of 5 years subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the values shown are for the initial contract period excluding any extension options.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 051-094070
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Property and Business Interruption Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 1 Gladiator Way, Hampshire
Farnborough
GU14 6GB
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 320 473.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Leasehold / Right to Buy Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 1 Gladiator Way, Hampshire
Farnborough
GU14 6GB
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 320 473.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Commercial Property Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protector Insurance
20th Floor, City Tower, Piccadilly Plaza
Manchester
M1 4BT
UK
NUTS: UKD33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 201 358.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Liability Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Maven Public Sector
The Leadenhall Building, 122 Leadenhall Street
London
EC3V 4AN
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 057 560.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Motor Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurick Municipal
Zurich House, Gladiator Way, Hampshire
Farnborough
GU14 6GB
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 114 103.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Engineering Inspection and Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 1 Gladiator Way, Hampshire
Farnborough
GU14 6GB
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 223 064.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Personal Accident and Travel Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 1 Gladiator Way, Hampshire
Farnborough
GU14 6GB
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 34 428.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 8
Title: Contractors Liability Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners
67 Lombard Street
London
EC3V 9LJ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 26 182.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Contract No: 9
Title: Fine Arts Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ironshore
8 Fenchurch Place
London
EC3M 4AJ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 83 160.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
27/10/2017