Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Guinness Partnership Ltd
30 Brock Street, Regents Place
London
NW1 3FG
UK
Contact person: Ms Karen Burton
Telephone: +44 1612197396
E-mail: karen.burton@guinness.org.uk
NUTS: UKC
Internet address(es)
Main address: http://www.guinnesspartnership.com/
Address of the buyer profile: http://www.guinnesspartnership.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Heating Metering and Billing Services.
Reference number: DN264518
II.1.2) Main CPV code
09000000
II.1.3) Type of contract
Services
II.1.4) Short description
With a growing portfolio of new housing developments with district/communal heating systems and heat metering and a vast existing communal heating portfolio potentially impacted by the Heat Network (Metering and Billing) Regulations 2014, metering and billing of heat is taking on an increasingly important role for Guinness and our customers. We have a requirement for 1) a metering and billing provider to manage the metering and billing for the supply of heat and hot water to Guinness customers; 2) A contractor to provide planned, preventative and reactive repairs and maintenance services for our heat metering systems and HIU's and 3) a consultant to provide ad hoc specialist consultancy services during the life of the contract.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
1 803 486.00
GBP/ Highest offer:
3 972 724.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Metering and Billing Services
II.2.2) Additional CPV code(s)
65500000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
We have installed Guru Systems' smart payment and heat monitoring system to 351 new build dwellings with communal heating. We have one site of 267 new dwellings with Sonometer 1100's. With the exception of this site all meters operate in pay as you go mode. The supplier will be expected to manage the credit billing of this site until the meters can be changed. In addition to the billing of heat, the supplier will be expected to also manage the billing of electricity and water consumption in one scheme.
The supplier will be expected to provide a metering and billing service to all properties regardless of the type of meter.
New developments built during the contract period with a communal heating system, will have Guru meters installed and will be added to this contract. Dependent upon the launch of the Heat Network (Metering and Billing)Regulations 2014 feasibility tool, we may have to install heat meters to all or a proportion of our existing schemes with communal heating.
II.2.5) Award criteria
Quality criterion: Product Compatibility
/ Weighting: 5
Quality criterion: Customer Communication
/ Weighting: 25
Quality criterion: Legislation
/ Weighting: Pass/Fail
Quality criterion: Operations
/ Weighting: 14
Quality criterion: Operations
/ Weighting: Pass/Fail
Quality criterion: Reporting
/ Weighting: 12
Quality criterion: Reporting
/ Weighting: Pass/Fail
Cost criterion: Monthly Cost for metering and billing services — Guru equipment
/ Weighting: 33
Cost criterion: Monthly Cost for metering and billing services –Sonometer equipment
/ Weighting: 7
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Maintenance and Repair Services
II.2.2) Additional CPV code(s)
50411000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
The contract shall include maintenance, repair and replacement of all metering equipment that develops a fault during the contract period. The contract will also include maintenance, repair, servicing and replacement, should it be required, of Heat Interface Units’.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 5
Quality criterion: Customer Communications
/ Weighting: 10
Quality criterion: Maintenance and repairs
/ Weighting: 20
Quality criterion: Installation
/ Weighting: 10
Quality criterion: Supply Chain
/ Weighting: 15
Cost criterion: 2 year Service fee per dwelling
/ Weighting: 15
Cost criterion: Repairs Call out Charge in hours
/ Weighting: 4
Cost criterion: Repairs Call out charge out of hours
/ Weighting: 3
Cost criterion: Repairs On site hourly rate in hours
/ Weighting: 6
Cost criterion: Repairs On site hourly rate out of hours
/ Weighting: 3
Cost criterion: Schedule of Rates for Material Items
/ Weighting: 4
Cost criterion: Retrofit installation cost per dwelling
/ Weighting: 5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Consultancy Services
II.2.2) Additional CPV code(s)
71314000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Expert advice and support on all aspects of district/communal heating systems. Services may include:
On-going support in reviewing and updating our Heat Networks Design Supplement and Commissioning Guide; Reports for improving performance of existing systems; Pilot and support rollout of interventions to improve performance of systems; Reviewing designs, planning applications and energy strategies for systems on new developments; Assisting in development of planning applications and energy strategies for new developments; Client support and expert guidance in reviewing systems at key stages in development process; Acceptance testing and system performance before acceptance of handover; On-going monitoring of system performance utilising Guru Pinpoint; Technical and economic feasibility studies and installation reports due to the Heat Regulations viability tool; Condition surveys and recommendations for existing systems; To undertake or arrange small elements of rectification work.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 55
Quality criterion: Customer Communications
/ Weighting: 5
Cost criterion: Hourly Rate
/ Weighting: 25
Cost criterion: Daily rate
/ Weighting: 15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Title: Communal Heating Metering and Billing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/10/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Insite Energy Limited
07073730
84 Long Lane
London
SE1 4AU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 053 486.00
GBP
/ Highest offer:
2 972 724.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Maintenance and Repair Services
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 3
Title: Consultancy Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/10/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fair Heat Limited
09408296
10 Stoney Street
London
Se1 9AD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
750 000.00
GBP
/ Highest offer:
1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Guinness Partnership Ltd
30 Brock Street, Regent's Place
London
NW1 3FG
UK
VI.5) Date of dispatch of this notice
27/10/2017