Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Melton Borough Council
Welland Procurement Unit, c/o Melton Borough Council
Melton Mowbray
LE13 1GH
UK
Contact person: Mrs Clare Ellis
Telephone: +44 7876574944
E-mail: cellis@melton.gov.uk
NUTS: UKF
Internet address(es)
Main address: http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
Address of the buyer profile: http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
I.1) Name and addresses
Newark and Sherwood District Council
Newark
UK
E-mail: Nick.Wilson@newark-sherwooddc.gov.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.newark-sherwooddc.gov.uk/
I.1) Name and addresses
West Lindsey District Council
Gainsborough
UK
E-mail: Caroline.Capon@west-lindsey.gov.uk
NUTS: UKF3
Internet address(es)
Main address: https://www.west-lindsey.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Cloud Hosted Financial Management System
Reference number: DN355776
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Councils are seeking a suitably experienced supplier to provide a hosted financial system.
Please be aware that the total value is split between each of the Councils named in the procurement and combines estimated implementation costs and an annual price for the maximum 15 year term.
II.1.5) Estimated total value
Value excluding VAT:
3 785 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Interested bidders are asked to note the mandatory criteria available in the specification before making a decision on whether to submit a tender. Bidders must be able to meet those mandatory criteria in order to be eligible to tender for this requirement.
Bidders are also asked to note that in addition to those Councils jointly procuring this contract, the following additional Councils are eligible to make use of the ensuing contract:
Blaby District Council: value within the overall contract value is 600 000 GBP
Oadby and Wigston District Council: value within the overall contract value is 375 000 GBP
Hinckley and Bosworth District Council: value within the overall contract value is 585 000 GBP
All Councils named in this procurement reserve the right to increase or decrease the number of software licences they require during the term of the contract as their business need changes.
Please be aware that the Councils are looking for a SaaS rather than traditional licencing agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the contract (5 years) may be extended by one or more of the Councils named in this procurement by one or more of the following periods: 2 years, 5 years and then 3 years. This makes a total possible contract period of 15 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/10/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/10/2018
Local time: 13:30
Place:
At the offices of Melton Borough Council
Information about authorised persons and opening procedure:
Tenders will be logged in accordance with the Council's Contract Procedure Rules
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Melton Borough Council
Melton Mowbray
UK
VI.5) Date of dispatch of this notice
27/09/2018