Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3N
UK
Contact person: Mr Andrew Hickson
Telephone: +44 1629536479
E-mail: andrew.hickson@derbyshire.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.derbyshire.gov.uk/
Address of the buyer profile: http://www.derbyshire.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CTP914 Supply of Electoral Materials for Derbyshire Dales District Council
Reference number: CTP914
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Derbyshire Dales District Council is seeking a supplier for electoral print materials, annual canvass materials with deliveries and access to on-line print and mail service to comply with its statutory obligations for electoral events over a period of 3 years from 2019 to 2022 with the option to extend for a further 2 year period.
The requirement will not be split into lots as the Council has a single requirement for technical reasons, efficiencies and resource implications.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Derbyshire Dales District Council wishes to establish a contract for the supply of electoral print materials, annual canvass materials with deliveries and access to on-line print and mail services to comply with its statutory obligations over a period of 3 years from 2019 to 2022.
These electoral events include District and Parish, Police and Crime Commissioner, County Council and Parliamentary Elections. In addition there may be other add–hoc electoral events including neighbourhood plan referenda, parliamentary, and county, district or parish by-elections and parish polls where printing services are required.
The Council requires access to an online print and mail service to facilitate Users creating and sending Invitation to Register (ITR)’s, discretionary Household Enquiry Forms (HEF)’s, confirmation letters, postal vote applications and other miscellaneous correspondence. The initial contract is for a 3 year period with an option to extend for a further 2 year period.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to renew this contract for a further 24 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/10/2018
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/10/2018
Local time: 11:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Derbyshire County Council
County Hall, Smedley Street
Matlock
DE4 3AG
UK
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Derbyshire County Council
County Hall, Smedley Street
Matlock
DE4 3AG
UK
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant Economic Operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.
VI.5) Date of dispatch of this notice
28/09/2018