Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Bartholomew's CE Multi Academy Trust
Sedgley Road, Penn
Wolverhampton
WV4 5LG
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.stbartholomewsprimary.co.uk
I.1) Name and addresses
St Michael's C of E Aided Primary School
Lower Street, Tettenhall
Wolverhampton
WV6 9AF
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.stmichaelscofeprimary.co.uk/
I.1) Name and addresses
Rakegate Primary School
Rakegate Close
Wolverhampton
WV10 6US
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.rakegateprimary.co.uk
I.1) Name and addresses
Springdale Primary School
Warstones Drive, Penn
Wolverhampton
WV4 4NJ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.springdaleprimary.co.uk/
I.1) Name and addresses
Warstones Primary School
Wolverhampton
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.warstonesprimary.uk/
I.1) Name and addresses
Stow Heath Primary School
Hill Road, Portobello
Willenhall
WV13 3TT
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG3
Internet address(es)
Main address: https://www.stowheathprimaryschool.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/s4s_schools_cluster
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S Schools Cluster ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at the following locations:
— St Bartholomew's CE Multi Academy Trust (3 schools),
— St Bartholomew’s CE Primary School, Sedgeley Road, Penn, Wolverhampton, WV4 5LG,
— St Benedict Biscop CE Primary School, School Road, Wombourne, Staffordshire, WV5 9DZ,
— All Saints’ CE (VC) Primary School, School Road, Trysall, Staffordshire, WV5 7HR,
— St Michael's C of E Aided Primary School, Lower Street, Tettenhall, Wolverhampton, WV6 9AF,
— Rakegate Primary School, Rakegate Close, Wolverhampton, WV10 6US,
— Springdale Primary School, Warstones Drive, Penn, Wolverhampton, WV4 4NJ,
— Warstones Primary School, Warstones Road, Penn, Wolverhampton, WV4 4LU,
— Stow Heath Primary School, Hill Road, Portobello, Willenhall, WV13 3TT.
S4S Ltd have been commissioned by the Cluster to coordinate this project to ensure Best Value Principles are achieved.
(Further information is provided in the SQ Document.)
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
St Bartholomew's CE Multi Academy Trust
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
St Bartholomew’s CE Primary School; St Benedict Biscop CE Primary School; All Saints' CE (VC) Primary School
West Midlands
United Kingdom
II.2.4) Description of the procurement
The catering services provision at all 8 schools has not been market tested in recent years and to ensure best value principles are applied the Headteachers and School Sponsors/Governors of each school have made a decision to tender their catering services.
All schools with the exception of Warstones Primary School have their own kitchen facilities and it is expected all food served to pupils will be freshly prepared and produced on site. Warstones Primary School is currently catered for through a delivered meal service provision from Springdale Primary School and it is envisaged this will continue.
Current pupil roll numbers across all 8 sites is circa 2 381.
Approximate daily meal numbers served are 1 170.
— St Bartholomew's CE Multi Academy Trust (3 schools),
— St Bartholomew’s CE Primary School ~ 96 pupils on roll. Approximate daily meal numbers ~ 55,
— St Benedict Biscop CE Primary School ~ 214 pupils on roll. Approximate daily meal numbers ~ 105,
— All Saints CE (VC) Primary School ~ 118 pupils on roll. Approximate daily meal numbers ~ 60,
— St Michael’s CE Primary School ~ 209 pupils on roll. Approximate daily meal numbers ~ 100,
— Rakegate Primary School ~ 413 pupils on roll. Approximate daily meal numbers ~ 240,
— Springdale Primary School ~ 460 pupils on roll. Approximate daily meal numbers ~ 112,
— Warstones Primary School ~ 407 pupils plus 33 nursery pupils on roll. Approximate daily meal numbers ~ 298,
— Stow Heath Primary School ~ 464 pupils on roll. Approximate daily meal numbers ~ 200.
Current turnover value across all 8 locations is circa 500 000 GBP per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Schools firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.
The catering staff at St Michael’s CE Primary School, Rakegate Primary School, Springdale Primary School, Warstones Primary School, Stow Heath Primary School and St Bartholomew’s Primary School are currently employed by Wolverhampton DSO and catering staff at St Bartholomew’s CE Primary School and All Saints CE Primary School are employed by Entrust. For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The Cluster is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen contractor going forward.
The Cluster has set 5 key objectives which should be focused upon throughout the tender process. They are:
— all children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards,
— the service provision must be based on Best Value principles,
— wherever possible cost savings are to be made during the contract term,
— to maximise the use of fresh food produce and minimise the use of convenience food products,
— meet the cultural needs of all pupils and staff,
— provide an appetising range of food for the children to choose from,
— the successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
Specific objectives from each school will be included within the tender specification to ensure the individual needs of each school are fully understood.
The contract term will be for an initial period of 3 years and will commence on 1.4.2019.
(Further information is provided in the SQ Document.)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
St Michael's C of E Aided Primary School; Rakegate Primary School; Springdale Primary School; Warstones Primary School; Stow Heath Primary School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
St Michael's C of E Aided Primary School; Rakegate Primary School; Springdale Primary School; Warstones Primary School; Stow Heath Primary School
West Midlands
United Kingdom
II.2.4) Description of the procurement
The catering services provision at all 8 schools has not been market tested in recent years and to ensure best value principles are applied the Headteachers and School Sponsors / Governors of each school have made a decision to tender their catering services.
All schools with the exception of Warstones Primary School have their own kitchen facilities and it is expected all food served to pupils will be freshly prepared and produced on site. Warstones Primary School is currently catered for through a delivered meal service provision from Springdale Primary School and it is envisaged this will continue.
Current pupil roll numbers across all 8 sites is circa 2 381.
Approximate daily meal numbers served are 1 170.
— St Bartholomew's CE Multi Academy Trust (3 schools),
— St Bartholomew’s CE Primary School ~ 96 pupils on roll. Approximate daily meal numbers ~ 55,
— St Benedict Biscop CE Primary School ~ 214 pupils on roll. Approximate daily meal numbers ~ 105,
— All Saints CE (VC) Primary School ~ 118 pupils on roll. Approximate daily meal numbers ~ 60,
— St Michael’s CE Primary School ~ 209 pupils on roll. Approximate daily meal numbers ~ 100,
— Rakegate Primary School ~ 413 pupils on roll. Approximate daily meal numbers ~ 240,
— Springdale Primary School ~ 460 pupils on roll. Approximate daily meal numbers ~ 112,
— Warstones Primary School ~ 407 pupils plus 33 nursery pupils on roll. Approximate daily meal numbers ~ 298,
— Stow Heath Primary School ~ 464 pupils on roll. Approximate daily meal numbers ~ 200.
Current turnover value across all 8 locations is circa 500 000 GBP per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Schools firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.
The catering staff at St Michael’s CE Primary School, Rakegate Primary School, Springdale Primary School, Warstones Primary School, Stow Heath Primary School and St Bartholomew’s Primary School are currently employed by Wolverhampton DSO and catering staff at St Bartholomew’s CE Primary School and All Saints CE Primary School are employed by Entrust. For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The Cluster is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen contractor going forward.
The Cluster has set 5 key objectives which should be focused upon throughout the tender process. They are:
— all children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards,
— the service provision must be based on Best Value principles,
— wherever possible cost savings are to be made during the contract term,
— to maximise the use of fresh food produce and minimise the use of convenience food products,
— meet the cultural needs of all pupils and staff,
— provide an appetising range of food for the children to choose from,
— the successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
Specific objectives from each school will be included within the tender specification to ensure the individual needs of each school are fully understood.
The contract term will be for an initial period of 3 years and will commence on 1.4.2019.
(Further information is provided in the SQ Document.)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/11/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
30/11/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/s4s_schools_cluster
The closing date for receipt of the Selection Questionnaire is 2.11.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
S4S Schools Cluster
Wolverhampton
UK
VI.5) Date of dispatch of this notice
28/09/2018