CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The Royal Borough of Windsor and Maidenhead.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Royal Borough of Windsor and Maidenhead require a contractor to provide waste and recycling collections and associated services. The Royal Borough of Windsor and Maidenhead (RBWM) is a unitary authority responsible for all areas of local government. Located in the heart of the Thames Valley, less than 30 miles to the west of central London, RBWM enjoys a predominantly rural setting, with 83 % of the borough falling within the Metropolitan Green Belt.

We have over 140 000 residents living in 64 000 properties. The main urban areas are Maidenhead, Windsor and Ascot, with a number of small villages and many rural properties. Tourism is crucial to the local economy, with over 7 000 000 people visiting the Borough each year. Windsor is home to 2 of the UK’s top visitor attractions, Legoland and Windsor Castle. Ascot racecourse also brings many visitors to the area, especially for Royal Ascot. Windsor is the location for Royal events, including weddings, state visits and guard changes and the collections need to work around this high profile events, attracting visitors from around the world, to ensure the streets are clear of rubbish.

We provide a weekly waste and recycling collection service and resident satisfaction rates with the services provided are very high. This contract will provide collections for waste, recycling, food and garden waste for the next 8 years, with a possible 8 year extension.

Recycling, food waste and residual waste collection service- all collections weekly

Recycling — commingled collection of paper, card, glass bottles and jars, plastic bottles, pots, tubs and trays, metal food tins, drinks cans, aerosols and foil, tetrapak. Textiles collection in bag placed next to recycling. We are asking a small WEEE (Waste electrical and electronic equipment) and battery collection to be added to this within the new contract.

Food waste collection — co collected in a twin pack vehicle with residual waste.

Residual waste collection — weekly collection, 180 litre bin as standard, 240 litre for larger families.

Garden waste collection.

Subscription based garden waste service from 14 625 households currently subscribed with 15 564 bins collected every 2 weeks all year round, with a 2 week closure over Christmas and New Year. Christmas trees collected as part of the service. We also run a free Saturday garden waste collection which residents can use 4 times a year for up to 12 bags of garden waste- runs on a 3 weekly cycle.

Bulky waste collection.

Chargeable large item collection- bookable service for up to 5 items per collection.

Collection from schools

RBWM currently offers a recycling service to all schools in the borough. There are 66 state schools as well as a number of public schools including Eton, where a rubbish and recycling collection is provided. Provision is included in the contract for a cost to be provided for a waste and food waste collection from schools during the contract term.

Recycling sites

There is a network of 10 recycling sites across RBWM- collecting dry mixed recycling from these sites forms part of the contract.

Management of HWRC/ CA Site

RBWM have a Household Waste and Recycling Centre and Civic Amenity Site at Vicus Way in Maidenhead, 2 sites on the same road. These are managed as part of this contract and accept a range of recycling materials, including wood and other DIY waste, as well as garden and residual waste.

Management of RBWM’s waste transfer station

RBWM has a waste transfer station located at Stafferton Way in Maidenhead. This is managed as part of the contract, and all waste and recycling collected goes through the site.

Haulage

The contract includes haulage for all material streams, including food waste, garden waste, dry mixed recycling and residual waste.

The Borough aims for recycling rates above 50 % while providing an excellent weekly collection service and to this end the contract also includes provision for a recycling and waste reduction incentive scheme.

Contracts are held by the Royal Borough for the disposal of residual, food, garden waste and mechanical street sweepings. A separate contract is currently being procured for the reprocessing of dry mixed recycling material collected within the Borough.

Currently, approximately 36 000 tonnes of residual waste, 18 000 tonnes of dry mixed recycling, 2 500 tonnes of food waste and 10 000 tonnes of garden waste are managed through the waste transfer station, in addition to other materials collected for recycling and reuse at the HWRC and CA sites.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

How to express an interest in this tender.

Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register,

— accept the terms and conditions and click “continue”

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure).

For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link — http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.

Express an Interest in the tender:

– login to the portal with the username/password

— click the “PQQs/ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)

— click on the relevant PQQ/ ITT to access the content?

— click the “Express Interest” button at the top of the page?

— this will move the PQQ /ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only)?

— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ITT Details” box.

Responding to the tender:

— click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining)?

— you can now use the “Messages” function to communicate with the buyer and seek any clarification?

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice