Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thames Valley Charitable Housing Association and Thames Valley Housing Association
Premier House, 52 London Road
Twickenham
TW1 3RP
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms
Central Court, 1 Knoll Rise
Orpington, Kent
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TVH Cyclical Redecoration to General Needs Street Properties, Blocks; Leasehold Blocks and Estates
II.1.2) Main CPV code
45451000
II.1.3) Type of contract
Works
II.1.4) Short description
The Contracting Authority seeks expressions of interest from suitably qualified and experienced service providers to deliver Cyclical Redecoration and Associated Repairs to General Needs Street Properties and Blocks; Leasehold Blocks and Estate Areas owned and managed by The Client.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Leasehold, Shared Ownership and Mixed Tenure Properties
II.2.2) Additional CPV code(s)
39531000
44112200
45451000
39298900
45442100
45442110
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
The works will be undertaken to approximately 9479 properties within The South East of England and across up to 50 Local Authority areas to stock owned and managed by Thames Valley Housing.
II.2.4) Description of the procurement
The works required by this contract, can include but are not restricted to:
(i) Cyclical decorations to all previously painted surfaces and associated repairs to Leaseholder, Shared Ownership and Mixed Tenure blocks and estates;
(iii) Cyclical decorations to all previously painted surfaces, pre-finished render where over 10 years old and timber cladding, including rainwater goods, fencing, paving, brickwork, planters, and associated repairs to internal and external communal parts. Also to treat all timber cladding as per manufacturers recommendations;
(iv) Repairs to flooring within communal parts.
The Form of Contract will be an amended form of TPC2005 Term Partnering Contract and the Service Provider will be required to achieve the social and environmental objectives of the Client.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 144
This contract is subject to renewal: Yes
Description of renewals:
It is intended that Tasks under the Term Programme will commence July 2019, and subject to reviews, will run for a period of 6 years with the option for renewal, as decided by TVH, for an extension of up to a further 3 years plus 3 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Term is therefore 12 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates’ responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, The client will only Invite to Tender those Candidates who have achieved the highest scores, out of the maximum marks available shown below:
— Maximum marks available: 130.00 marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are advised to note that the contract value detailed in II.1.5 relates to the estimated total value of the Contract over the maximum Contract term, whilst the contract value detailed in II.1.6 relates to the estimated total annual contract value, excluding VAT.
Price is not the only criterion and all criteria are stated in the procurement documents.
Lot No: 2
II.2.1) Title
General Needs and Market Rent
II.2.2) Additional CPV code(s)
39531000
44112200
45451000
39298900
45442100
45442110
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
The works will be undertaken to approximately 6 460 properties within the South East of England and across up to 50 Local Authority areas to stock owned and managed by Thames Valley Housing.
II.2.4) Description of the procurement
The works required by this contract, can include but are not restricted to:
(i) Cyclical decorations to all previously painted surfaces and associated repairs to General Needs street properties and Market Rent blocks and estates;
(ii) Cyclical decorations to all previously painted surfaces, pre-finished render where over 10 years old and timber cladding, including rainwater goods, fencing, paving, brickwork, planters, and associated repairs to internal and external communal parts. Also to treat all timber cladding as per manufacturers recommendations;
(iv) Repairs to flooring within communal parts.
The Form of Contract will be an amended form of TPC2005 Term Partnering Contract and the Service Provider will be required to achieve the social and environmental objectives of the Client.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criterion
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 144
This contract is subject to renewal: Yes
Description of renewals:
It is intended that Tasks under the Term Programme will commence July 2019, and subject to reviews, will run for a period of 6 years with the option for renewal, as decided by TVH, for an extension of up to a further 3 years plus 3 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Term is therefore 12 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates’ responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, The client will only Invite to Tender those Candidates who have achieved the highest scores, out of the maximum marks available shown below:
— Maximum marks available: 130.00 marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are advised to note that the contract value detailed in II.1.5 relates to the estimated total value of the Contract over the maximum Contract term, whilst the contract value detailed in II.2.6 relates to the estimated total annual contract value, excluding VAT.
Price is not the only crtiterion and all criteria are stated in the procurement documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Potential Candidates should be aware that TVH is currently seeking to partner with Metropolitan Housing Trust with a view to creating a new organisation trading as Metropolitan Thames Valley. Dependant on timing of creation of the new organisation, any contract will be entered into with any successor organisation to TVH. Candidates should note that it is TVH’s intention that any successor organisation will utilise the contract that may be entered into to deliver the works and services described in this Notice to their housing stock. Accordingly if the partnership does occur, the estimated value of the contract may increase, along with numbers of stock associated with the contract, and the contract will set out relevant provisions to incorporate additional stock.
In the event that the MEAT Tenderer is the same on both Lot 1 and 2, Candidates are to note that Lot 1 will be awarded in the first instance as this is the largest Lot. The second placed Tenderer will consequently be awarded Lot 2. All details will be contained within the tender documents.
Candidates are to note that the draft ITT that has been issued will be subject to revision to reflect the requirement for two Lots. This will be published in due course, however will ensure that there is a 30-day SQ period from the date of issue of the final draft ITT.
TVH reserve the right to cancel or award part or parts of the Contract and TVH is not liable for the costs of tender preparation.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at
Hhtps://www.mytenders.co.uk.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Hhtps://www.mytenders.co.uk/sitehelp.
Suppliers are advised to allow adequate time for uploading document and to dispatch the electronic response well in advance of the return
Deadline to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=213384.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:213384)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Fax: +44 1689885081
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authorrity shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
05/10/2018