Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eastbourne Borough Council
1 Grove Road
Eastbourne
BN21 4TW
UK
Contact person: Anna Gollop
E-mail: procurement@lewes-eastbourne.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: http://www.sesharedservices.org.uk/resourcing
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.sesharedservices.org.uk/resourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.sesharedservices.org.uk/resourcing
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.sesharedservices.org.uk/resourcing
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Public Conveniences Cleaning and Attendant Services Contract Lewes District and Eastbourne Borough Councils
Reference number: EBBC - 022572
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Lewes District (LDC) and Eastbourne Borough (EBC) Councils are looking to procure a joint Public Conveniences Cleaning contract to continue and enhance the cleanliness of its public conveniences. We will be using a Restricted Tender process and following the completion of the SSQ evaluations, LDC and EBC invite successful suppliers to tender for its Public Conveniences Cleaning and Attendant Services contract. The contract is to be awarded at the beginning of February 2019 with a mobilisation period commencing from the February 2019 to the contract start date of 1.4.2019 for the LDC public conveniences, with the EBC public conveniences commencing 1.4.2020. The contract will run for 3 years with the options to extend by 1 year and then a further 1 year thereafter, total potential contract length will be 5 years.
II.1.5) Estimated total value
Value excluding VAT:
1 850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45215500
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
NUTS code: UKJ22 Main site or place of performance: Sites throughout the Eastbourne Borough and Lewes District Administrative Areas, as set out in the Tender documentation.
II.2.4) Description of the procurement
This is a Restricted Tender process for a Services Contract which is administered electronically via SE SharedServices Portal.
Proposed Timetable Issue of Invitations to Tender 14.11.2018 Last date for questions 12.12.2018 Final EBC/LDC response to questions 13.12.2018 Closing date for Initial Tender submission. NOON 14.12.2018 Keep FREE for (provisional) presentations at EBC/LDC offices 15 and 16.01.2019 Selection of preferred supplier and commence Standstill Period 21.01.2019 Contract Award 4.2.2019 Mobilisation period begins 25.2.2019 Contract start and Go live date for LDC sites 1.4.2019 Go live date EBC properties 1.4.2020
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
The contract term will be for 3 years with the option to extend for a further 1 + 1 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/10/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/11/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Courts of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
01/10/2018