Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Albans City and District Council
Civic Centre, St Peters Street
St Albans
AL1 3LD
UK
Contact person: John Foster
Telephone: +44 1727819235
E-mail: john.foster@stalbans.gov.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.stalbans.gov.uk/
Address of the buyer profile: http://www.supplyhertfordshire.uk/stalbans.php
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyhertfordshire.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SADC Provision of Leasehold Properties Insurance Services (excluding the Provision of Insurance Broking Services)
Reference number: SADC Leasehold Insurance 2018
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Leasehold properties insurance services (excluding the provision of insurance broking services).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
St Albans City and District, Hertfordshire, UK
II.2.4) Description of the procurement
Provision of Leasehold properties insurance services (excluding the provision of insurance broking services).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2019
End:
29/02/2024
This contract is subject to renewal: Yes
Description of renewals:
Possible range between 2 and 4.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Council are seeking a 3 year long term agreement with the option to extend for a further 2 years i.e. 3+2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender is being managed by JLT Specialty Ltd., the Contracting Authority's retained Insurance Broker and Risk Advisor
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurers will be authorised to write the classes of insurance listed within the EU Member States subject to English/Welsh Law and jurisdiction of the English/Welsh courts. Potential suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide and must comply with Departments of Trade and Industry Regulations. Potential suppliers may be asked to produce a copy of their annual reports and accounts for the last 3 years, name and address of bankers, details of last 3 years of underwriting experience for the classes of business referred to in this notice.
Minimum level(s) of standards required:
Insurers must be at least "A-" rated by Standard and Poor's (or equivalent rating agency) and/or approved by the JLT Market Security Committee.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Details of membership of any professional body or association and education/professional qualifications/experience of all staff providing the services, and evidence of risk management capabilities. Please see the invitation to tender (ITT) for more details.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Insurers will be insurance companies authorised to write classes of insurance listed within the EU Member states subject to English/Welsh Law and the Jurisdiction of the English/Welsh courts. The service will be regulated by the provisions of the Insurance Act 1982 and any modification thereof.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/03/2019
IV.2.7) Conditions for opening of tenders
Date:
16/11/2018
Local time: 09:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 or 5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender is being managed by JLT Specialty Ltd., the Contracting Authority's retained Insurance Broker and Risk Advisor. The Contracting Authority is subject to the Freedom of Information Act 2000 (as amended) and/or the Environmental Information Regulations 2004 (as amended). All information will be dealt with in accordance with that Act and information to which the Environmental Regulations apply will be dealt with in accordance with those regulations. The Contracting Authority reserves the right not to proceed or not to award a contract for the whole or any part of proposed procurement. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest in this contract. For more information and/or to respond to this opportunity, please visit the Supply Hertfordshire e-Sourcing portal at: http://www.supplyhertfordshire.uk/
VI.4) Procedures for review
VI.4.1) Review body
The High Court, The Strand
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contact is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No. 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be "ineffective".
VI.4.4) Service from which information about the review procedure may be obtained
See VI.4.1) Review body of this of notice
St Albans
UK
VI.5) Date of dispatch of this notice
05/10/2018