Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aster Homes Ltd
Sarsen Court, Horton avenue, Cannings Hill
Devizes
SN10 2AZ
UK
Telephone: +44 1380735558
E-mail: Employers.Agent@aster.co.uk
NUTS: UKK
Internet address(es)
Main address: www.aster.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA34409
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/aster/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/aster/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Employers Agent
Reference number: AH - 0430 - 2017
II.1.2) Main CPV code
70330000
II.1.3) Type of contract
Services
II.1.4) Short description
Employers agent — refer to specification
2 stage render:
— stage 1 (Selection Questionnaire): to identify which organisations expressing an interest meet the company’s minimum pre-qualification standards,
— stage 2 (Invitation to Tender): to select the organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.
The Framework Agreement:
Framework: direct award without re-opening competition.
It is anticipated that either 2 or 3 suppliers will be successful for each lot and direct award without re-opening competition to that lot based on a fair and equal split applicable to that lot based on appointed fees.
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Devon and Cornwall
II.2.2) Additional CPV code(s)
70330000
II.2.3) Place of performance
NUTS code:
UKK4
UKK3
II.2.4) Description of the procurement
Employers agent — refer to specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Somerset
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Employers agent — refer to specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Gloucestshire
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKK13
II.2.4) Description of the procurement
Employers agent — refer to specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Wiltshire
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKK15
II.2.4) Description of the procurement
Employers agent — refer to specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Dorset
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKK22
II.2.4) Description of the procurement
Employers agent — refer to specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Hampshire
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
Employers agent — refer to specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Sussex and Surrey
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
Employers agent — refer to specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Berkshire and Oxfordshire
II.2.2) Additional CPV code(s)
70300000
II.2.3) Place of performance
NUTS code:
UKJ11
UKJ14
II.2.4) Description of the procurement
Employers agent — refer to specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 additional extension of 1 year. The extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
For more information on Aster's specific requirements, please refer to the contract documents.
Please note that the supplier will be required to actively participate in skills development, employment and training Programmes within the locality of the contract in accordance with Aster's Employment and Skills strategy. Suppliers will be expected to provide added value contributions in order to support community Programmes promoted by Aster where relevant to the subject of the contract. Accordingly the performance conditions of the contract will include social and environmental requirements.
Any such extensions would be subject to the satisfactory performance by the service provider and the agreement of both parties.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 24
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/11/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/11/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
(MT Ref:213442)
VI.4) Procedures for review
VI.4.1) Review body
Aster Homes Ltd
Sarsen Court, Horton avenue, Cannings Hill
Devizes
SN10 2AZ
UK
Telephone: +44 1380735558
Internet address(es)
URL: www.aster.co.uk
VI.5) Date of dispatch of this notice
05/10/2018