Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stonewater Ltd
Suite C, Lancaster House, Grange Business Park, Enderby Road
Leicester
LE8 6EP
UK
Contact person: Charles Brooks
E-mail: Charles.Brooks@3cconsultants.co.uk
NUTS: UK
Internet address(es)
Main address: www.stonewater.org
Address of the buyer profile: www.stonewater.org
I.4) Type of the contracting authority
Other: Housing and community amenities
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Document Management System
Reference number: 1138-18-S
II.1.2) Main CPV code
48311000
II.1.3) Type of contract
Services
II.1.4) Short description
Stonewater has been using the Castleton Electronic Document Management (EDM), ePost and Purchase to Pay (P2P) solution since 2012. The contract is now up for renewal. Stonewater wishes to tender for the same scope of functionality within ideally one system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
885 928.00
GBP/ Highest offer:
2 419 375.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48311100
72212311
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
Project objectives and scope
Stonewater's key priorities for this and other systems and in the use of use of technology are as follows:
— the delivery of on-line and enhanced digital technology to increase customer satisfaction and drive down transactional operating costs,
— transforming back-office processes using digital automation to reduce costs and increase efficiency,
— enhancing information management practices to achieve better performance insights from Stonewater’s data and information assets.
The desired outcome will provide functionality that is used to:
— manage all house and customer files; and, also, is used for development files, including integration to the housing management system to automatically file “system generated” letters,
— manage all incoming post (E-post), scanning it and distributing it to the relevant users,
— operate the invoice approval system, which integrates with the housing management system and finance system is used to manage incoming invoices and the approval process leading to payment,
— manage all documentation that is generated and maintained through self-service offering,
— manage all shared documentation through organisation on one platform.
II.2.5) Award criteria
Quality criterion: Specification
/ Weighting: 50
Quality criterion: User Experience
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 086-193649
Section V: Award of contract
Contract No: 1138-18-S
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from non-EU Member States: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Blacklight Software Ltd
Unit 4 South Park Way
Jct 41 Bus Park, Wakefield
Wakefield
WF2 0XJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
885 928.00
GBP
/ Highest offer:
2 419 375.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=349911732
GO Reference: GO-2018105-PRO-13321498
VI.4) Procedures for review
VI.4.1) Review body
Stonewater Ltd
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whtestone
Leicester
LE8 6EP
UK
VI.5) Date of dispatch of this notice
05/10/2018