Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Trust Housing Association Ltd.
12 New Mart Road
Edinburgh
EH14 1RL
UK
E-mail: info@trustha.org.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.trustha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.1) Name and addresses
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 1315570598
E-mail: yanderson@hanover.scot
Fax: +44 1315577424
NUTS: UKM75
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.1) Name and addresses
Bield Housing & Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Telephone: +44 1312734000
E-mail: info@bield.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.bield.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
Contact person: Geraldine McCann
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: https://www.ewingsomerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works Framework Agreement
Reference number: ESP:4127
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
Framework Agreement of four lots for All-Trades reactive maintenance work covering three RSLs with similar housing stock, primarily elderly care but also general needs. The requirement is divided into four location strategic lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works: Central Scotland
II.2.2) Additional CPV code(s)
50700000
50000000
50800000
50711000
45261900
45431200
45410000
45442100
45421000
45262500
71550000
45330000
45260000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Generally: The Employers properties and factored properties in West Lothian, Falkirk, Stirling, North and South Lanarkshire and periphery areas.
II.2.4) Description of the procurement
Day to day responsive repairs, void property works and Out of Hours Emergency Works.
2 contractors will be appointed to each lot. Works will only be placed with the second placed contractor in the event of non performance by the first placed contractor.The first placed successful contractor will be required to provide an integrated IT system with all 3 Employers prior to contract commencements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts in the event of additional property acquisitions by any Employer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works: Glasgow East
II.2.2) Additional CPV code(s)
50700000
50000000
50800000
50711000
45261900
45431200
45410000
45442100
45262500
71550000
45330000
45260000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Generally: The Employer's properties and factored properties in the eastern portion of Glasgow and periphery areas.
II.2.4) Description of the procurement
Day to day responsive repairs, void property works and Out of Hours Emergency Works.
Two contractors will be appointed to each lot. Works will only be placed with the second placed contractor in the event of non performance by the first placed contractor. The first placed contractor will be required to provide an integrated IT system with all three Employers prior to the contract commencement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts in the event of additional property acquisitions by any Employer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works: Glasgow West
II.2.2) Additional CPV code(s)
50700000
50000000
50800000
50711000
45261900
45431200
45410000
45421000
45262500
71550000
45330000
45260000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Generally: The Employers properties and factored properties in Inverclyde, Paisley, Newton Mearns and periphery areas.
II.2.4) Description of the procurement
Day to day repairs, void property works and Out of Hours Emergency Works.
Two contractors will be appointed to each lot. Works will only be placed with the second placed contractor in the event of the non performance by the first placed contractor. The first placed contractor will be required to provide an integrated IT system with all three Employers prior to contract commencement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts in the event of additional property acquisitions any any Employer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works: Ayrshire
II.2.2) Additional CPV code(s)
50700000
50000000
50800000
50711000
45261900
45431200
45410000
45421000
45262500
71550000
45330000
45260000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Generally: The Employers properties and factored properties in Ayrshire.
II.2.4) Description of the procurement
Day to day responsive repairs, void property works and Out of Hours Emergency Works.
Two contractors will be appointed to each lot. Works will only be placed with the second placed contractor in the event of non performance by the first placed contractor. The first placed successful contractor will be required to provide an integrated IT system with all three Employers prior to contract commencement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts in the event of additional property acquisitions by any Employer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the ESPD
Minimum level(s) of standards required:
As stated in the ESPD
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the ESPD
Minimum level(s) of standards required:
As stated in the ESPD
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/11/2018
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 3 and 4 years from the date of this Framework award.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A European Single Procurement Document has been provided for completion with the Invitation to Tender documents. The ESDP will be scored on a Pass/Fail basis. Bidders who fail the ESPD will not be considered for award of any tenders under this Framework.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=550200.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Multi trade contracts with main contractors remit to provide workforce from internal and external sources.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The community benefit requirement is published within the tender documents: Volume 1(a) Appendix 8 social value.
(SC Ref:550200)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=550200
VI.4) Procedures for review
VI.4.1) Review body
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
UK
Internet address(es)
URL: http://www.trustha.org.uk
VI.5) Date of dispatch of this notice
05/10/2018