Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Finance, Land and Property Services
Lanyon Plaza, 7 Lanyon Place, Town Parks
Belfast
BT1 3LP
UK
Contact person: SSDAdmin.cpdfinance-ni.gov.uk
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Antrim and Newtownabbey Borough Council
Antrim Civic Centre 50 Stiles Way
Antrim
BT41 2UB
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Ards and North Down Borough Council
Town Hall, The Castle
Bangor
BT20 4BT
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Armagh City Banbridge and Craigavon Borough Council
Craigavon Civic and Conference Centre PO Box 66 Lakeview Road
Craigavon
BT64 1AL
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Belfast City Council
Belfast City hall
Belfast
BT1 5GS
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Causeway Coast and Glens Borough Council
Civic Headquarters Cloonavin 66 Portstewart Road
Coleraine
BT52 1EY
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Communities NI
Lighthouse Building, 1 Cromac Place
Belfast
BT7 2JB
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Infrastructure NI
Clarence Court Adelaide Street
Belfast
BT2 8GB
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for the Economy NI
Netherleigh, Massey Avenue
Belfast
BT4 2JP
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Agriculture Environment and Rural Affairs NI
Dundonald House
Belfast
BT4 3SB
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Education NI
Rathgael House
Bangor
BT19 7PR
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Finance
Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Health NI
Castle Buildings
Belfast
BT4 3SQ
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Justice NI
Block B, Castle Buildings
Belfast
BT4 3SG
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Derry City and Strabane District Council
Council Offices, 98 Strand Road
Derry
BT48 7NN
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Fermanagh and Omagh District Council
The Townhall 2 Townhall Street
Enniskillen
BT74 7BA
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Lisburn and Castlereagh City Council
Island Civic Centre Lagan Valley Island The Island
Lisburn
BT27 4RL
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Mid and East Antrim Borough Council
The Braid 1-29 Bridge Street
Ballymena
BT43 5EJ
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Mid Ulster District Council
Dungannon Office Circular Road
Dungannon
BT71 6DT
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Newry Mourne and Down District Council
District Council Offices O'Hagan House Monaghan Row
Newry
BT35 8DJ
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
The Executive Office
Stormont Castle
Belfast
BT4 3TT
UK
E-mail: SSDAdmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF, LPS — Nova Programme — Revenues and Benefits Delivery Partner Contract
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Land and Property Services (“LPS”) has a requirement for a modern digitally enabled ICT solution that will support the transformation of its Revenues and Benefits service. It is envisaged the new solution will be responsible for, but not limited to, the assessment and collection of rates for domestic and non-domestic properties, the administration of various rate reliefs (such as Housing Benefit and Disabled Person’s allowance), managing interfaces with internal and external applications of LPS (such as the Enforcement of Judgments Office), assist with the setting of district and regional rates and other associated services. LPS require the new ICT solution to be flexible and adaptable to support new and innovative methods of delivery, future changes and business needs whilst being user friendly, customer focused and utilising digital self-service platforms. Further Information is available in the Project Information Memorandum (“PIM”) and Selection Questionnaire (“SQ”).
II.1.5) Estimated total value
Value excluding VAT:
80 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72320000
72268000
72230000
72227000
48800000
48810000
48000000
72250000
72222300
48442000
79800000
72316000
79940000
48900000
79500000
79571000
79400000
64210000
79990000
79714100
79720000
66000000
66170000
63120000
66112000
79710000
72220000
72500000
72322000
72317000
72224100
72400000
72212200
72212211
72212220
72212400
72212482
72212517
72212600
72212610
72212732
72212900
72228000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
Land and Property Services (“LPS”) has a requirement for a modern digitally enabled ICT solution that will support the transformation of its Revenues and Benefits service. It is envisaged the new solution will be responsible for, but not limited to, the assessment and collection of rates for domestic and non-domestic properties, the administration of various rate reliefs (such as Housing Benefit and Disabled Person’s allowance), managing interfaces with internal and external applications of LPS (such as the Enforcement of Judgments Office), assist with the setting of district and regional rates and other associated services. LPS require the new ICT solution to be flexible and adaptable to support new and innovative methods of delivery, future changes and business needs whilst being user friendly, customer focused and utilising digital self-service platforms. Further Information is available in the Project Information Memorandum (“PIM”) and Selection Questionnaire (“SQ”).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
80 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
This information is further set out in the Selection Questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Land and Property Services (LPS), a division within the Department of Finance (the Department) has a requirement for a new ICT solution that will provide for its revenues and benefits services.
It is anticipated that the Revenues and Benefits Delivery Partner Contract will be for a maximum contract term of fourteen (14) years (inclusive of a development and implementation period of up to two (2) years following contract award and prior to the launch of operational services (i.e. when the system goes Live). The operational services period is envisaged to be for an initial contract period of nine (9) years with the option to extend for up to three (3) further periods of one (1) year each.
The successful solution may also be required to support the integration of LPS’s other ICT systems and infrastructure.
This contract will primarily be used by the Department of Finance’s LPS but may also be used by other NICS Departments, their Agencies and other Non-Departmental Public Bodies. The services that may be required by the parties to the contract will be complimentary to those provided under the Revenues and Benefits Delivery Partner Contract:
The parties to the contract are listed below:
Department of Agriculture, Environment and Rural Affairs
Department for Communities
Department for the Economy
Department of Education
Department of Finance
Department of Health
Department for Infrastructure
Department of Justice
The Executive Office
Antrim and Newtownabbey Borough Council
Ards and North Down Borough Council
Armagh City, Banbridge and Craigavon Borough Council
Belfast City Council
Causeway Coast and Glens District Council
Derry City and Strabane District Council
Fermanagh and Omagh District Council
Lisburn and Castlereagh City Council
Mid and East Antrim Borough Council
Mid Ulster District Council
Newry, Mourne and Down District Council
Depending on the selected solution the Enterprise Shared Services (“ESS”), the NICS information and communications technology shared service provider, may provide and manage the infrastructure for the new system.
The successful solution may be required to be introduced using a phased approach under the Revenues and Benefits Delivery Partner Contract, in which case the Department reserves the right to terminate the contract at the end of any particular phase or opt for a further phase or phases to be provided. The Department reserves the right to terminate the contract prior to the expiry of the term for reasons which will be set out in the contract and discussed during dialogue. The Department reserves the right to purchase any necessary hardware and software to facilitate these changes within the contract or purchase from third parties.
The estimated contract value indicated in II.1.5 and II.2.6 represents the potential total value of the contract over the maximum contract term which ranges from 20 000 000 GBP to 80 000 000 GBP exclusive of VAT. This is an estimated range only and the Department reserves the right to award a contract for a lower or higher amount. This range reflects the potential scale of the contract and takes into account changes and potential modifications to the contract that may be required due to legislative, operational and technological developments and/or additional functions and services that LPS may be required to provide during the contract term. The Department may require optional services during the contract term.
Please note the pricing strategy applied and the determination of cost and profit margins are commercial decisions for economic operators when submitting a bid for this competition.
Other options may be set out in the procurement documents such as the purchase of hardware, use of intellectual property rights and licenses, the exploitation of software, and the provision of optional services during the term of the contract. Further information will be made available during the course of the procurement process.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A selection process will be used to identify economic operators, who having submitted a response to the Selection Questionnaire, sufficiently demonstrate to the Department’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the Revenues and Benefits Delivery Partner Contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the Selection Questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Department. No formal contract shall be binding until it has been formally executed by the duly authorised representatives of the parties.Contract performance will be managed and monitored in accordance with the principles as outlined in the Procurement Guidance Note 01/12 ‘Contract Management’, a link to which is below: https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 125-254463
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This competition is being conducted in accordance with the Public Contracts Regulations 2015 (“the Regulations”) and the Department will seek to use the competitive dialogue procedure which is governed by Regulation 30 of the Regulations. Further information on the competition and how the dialogue phase will be structured will be set out in the PIM and the Invitation to Participate in Dialogue (“ITPD“) which will be issued to those economic operators who advance in the procurement following the evaluation of the responses to the Selection Questionnaire.. In addition to the optional services, the Department reserves the right to modify and vary the contract to provide for additional services that are complementary to the services to be provided under the Revenues and Benefits Delivery Partner Contract in order to address future Departmental functions and requirements and/or additional ICT requirements, such as:
— Services that allow for enhancements and developments to be created, implemented and maintained throughout the system,
— Services that allow for new service modules to be added to the system,
— Services that develop, assist, maintain and improve the functionality of the system,
— Services to facilitate, assist and support the integration of the system with other systems used by LPS and/or other systems used by the Northern Ireland Civil Service,
— Services to support the inclusion and maintenance of additional users of the system,
— Services to communicate and correspond with stakeholders and users of the system, such as electronic messaging and postal services,
— Services providing for the administration, tracing, collection and recovery of additional forms of rates, benefits and debts,
— Services providing for the recording, management, processing and storage of monies; and
— Services providing for and enabling adjustments to the system to reflect legislative, operational and technological developments.
Following the award of the Revenues and Benefits Delivery Partner Contract, the Department reserves the right to resort to the negotiated procedure without prior publication of a contract notice pursuant to Regulation 32 (9) of the Regulations. Please note that any date given in Section IV above is a best estimate at the time of dispatch of this notice. The Department reserves the right to extend any such date. The cost of responding to the Project Information Memorandum and the Selection Questionnaire and any subsequent participation in the procurement will be borne solely by the participating economic operator. Economic operators should note that the Department reserves the right to cancel this procurement process at any stage. Please note the Department awarded a contract for Legal Advisory Services (CFT842882) for the Revenues and Benefits Delivery Partner Contract in which the procurement documentation envisaged the Revenues and Benefits Delivery Partner Contract being procured in accordance with Regulation 29, the Competitive procedure with negotiation. However following a pre-market engagement exercise in 2017, the Department decided the competition would be conducted using the Competitive Dialogue procedure. Social Benefit Objectives. Buy Social clauses may apply to this contract requiring the successful supplier to deliver measurable targets for the employment of 'new entrant trainees'. The term ‘new entrant trainee’ includes apprentices, professional trainees, student placements and trainees in support and administration roles. Further information on the inclusion of Buy Social clauses can be accessed at http://buysocialni.org/. Information Session. 7 / 7. Please note the Department will be holding an information session on 29.10.2018 for those economic operators who express an interest in participating in the competition. Please see the PIM for further details and how to register attendance.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures apart from the High
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:. The Department and Construction and Procurement Delivery shall, in accordance with Regulation 87 of the Public Contracts Regulations 2015, incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will contain the information specified in Regulation 86 of the Public Contract Regulations 2015.
VI.5) Date of dispatch of this notice
05/10/2018