The procurement documents are available for unrestricted and full direct access, free of charge at:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
Ministry or any other national or federal authority, including their regional or local subdivisions
II.1.1) Title
Fleet Management and Specialist Vehicle Build Framework
Reference number: COM/2018/483
II.1.2) Main CPV code
50111000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement has been split into 4 lots:
— Lot 1 is for the provision of Fleet Management Services (UK),
— Lot 2 is for Specialist Vehicle Build, Equipping, Modification and In-life maintenance,
— Lot 3 is for International Fleet Management Services,
— Lot 4 is for Build, Equipping and in-life maintenance of Armoured Vehicles.
Lot 1 has provisional funding of 9 000 000-10 000 000 GBP, Lot 2 has provisional funding of 30-31 000 000 GBP, Lot 3 has provisional funding of 1 000 000-1 500 000 GBP and Lot 4 has provisional funding of 6 000 000-7 000 000 GBP. These are estimates based on historical data and is not to be construed as guarantee or commitment by The Authority to spend these values.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination of lots.
Lot No: 1
II.2.1) Title
Fleet Management Services (UK)
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKD61
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
Fleet Management (UK): this lot covers Fleet Management for the NCA’s’ GPV and Surveillance Vehicles and motorcycles:
— there are 493 GPVs, 532 surveillance vehicles and 52 motorcycles which operate across a number of sites within the United Kingdom and are used for operational and non-operational roles,
— there are 25 different makes of vehicle,
— surveillance vehicles and motorcycles are fitted with Airwave and covert PWE. GPV’s do not contain any specialist equipment,
— Lot 1 is only for the standard SMR of GPVs, Surveillance vehicles and motorcycles, the maintenance of specialist equipment will be covered by Lot 2,
— all vehicles are maintained through the NCA’s contracted suppliers.
The following services within the UK are within scope of this lot:
— account management,
— fleet management system,
— accident management,
— vehicle theft,
— management of existing owned and leased vehicles,
— vehicle utilisation/optimisation,
— vehicle distribution and movements,
— Servicing, Maintenance and Repair (SMR) including mobile SMR provision (excluding repairs to any specialist equipment fitted),
— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,
— vehicle disposal,
— storage and distribution,
— driver support services,
— breakdown and recovery,
— vehicle downtime management,
— MOT management,
— mileage management,
— P46(Car)/P11D,
— contract hire and leasing,
— Fleet consultancy/development/R and D.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 1 year options (24 months in total).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Specialist Vehicle Build, Equipping, Modification and In-Life Maintenance
II.2.2) Additional CPV code(s)
50117100
II.2.3) Place of performance
NUTS code:
UKD61
Main site or place of performance:
UK.
II.2.4) Description of the procurement
Vehicle build and equipping and maintenance of the specialist fleet: this lot covers the sourcing of all vehicles within the UK (current fleet size of 1235), the subsequent equipping of vehicles and the ongoing in-life maintenance of all specialist vehicles as well as any specialist or technical equipment fitted to any NCA vehicle (532 surveillance vehicles and 52 motorcycles). In-life maintenance may also be required for other vehicle types in particular motorcycles dependant on the needs of the Authority:
— There are 158 specialist vehicles which operate across a number of sites within the United Kingdom and are used for operational and technical roles including surveillance,
— there are a wide variety of different build specifications and 25 differing makes of vehicle,
— the vehicles contain specialist equipment used in their day to day roles,
— all NCA specialist vehicles are currently maintained through the established NCA’s contracted supplier and a selected number of police workshops,
— the number of vehicles to be purchased, equipped, decommissioned and disposed will vary year on year depending on the size of the vehicle replacement programme. Table 1 above gives an indication of the number and types of vehicles replaced over the last 5 years.
The following services are within scope of this lot:
— account management,
— fleet management system,
— accident management,
— vehicle theft,
— management of existing owned and leased vehicles and equipment,
— vehicle utilisation/optimisation,
— Vehicle distribution and movements,
— Servicing, Maintenance and Repair (SMR) including mobile SMR provision, covering vehicles and technical equipment,
— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,
— vehicle disposal,
— storage and distribution,
— driver support services,
— breakdown and recovery,
— vehicle downtime management,
— MOT management,
— mileage management,
— P46(Car)/P11D,
— fleet consultancy/development/R and D.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
31 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months options (24 months in total).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
International Fleet Management Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Internationa.l
II.2.4) Description of the procurement
International Fleet Management of non-armoured vehicles: this Lot covers the sourcing of vehicles based overseas and subsequent management of those vehicles:
— the Fleet comprises of 72 vehicles in 36 locations worldwide which are used for operational and non operational roles,
— there are 22 different makes of vehicle,
— the vehicles are classed as GPV’s as they do not contain any specialist equipment,
— all vehicles are maintained by local dealerships.
The following services are covered under the scope of this lot:
— account management,
— fleet management system,
— accident management,
— vehicle theft,
— management of existing owned and leased overseas vehicles,
— vehicle utilisation/optimisation,
— vehicle distribution and movements,
— Servicing, Maintenance and Repair (SMR),
— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,
— vehicle disposal,
— storage and distribution,
— driver support services,
— breakdown and recovery,
— vehicle downtime management,
— mileage management,
— fleet consultancy/development/R and D.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month options (24 months in total).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Armoured Vehicles
II.2.2) Additional CPV code(s)
35412200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Build/Equipping and In Life Maintenance of Armoured Vehicles — This lot covers the sourcing of all armoured vehicles, the subsequent build and equipping of the vehicle and the ongoing in-life maintenance of the armoured vehicle and technical equipment:
— the Fleet comprises of 50 vehicles based in 9 locations worldwide and the vehicles are used for operational and non operational roles,
— the vehicles are predominantly Toyota Landcruisers,
— the vehicles contain specialist equipment used in their day to day roles,
— all vehicles are maintained through the NCA’s contracted supplier as well as embassy workshops and local dealerships,
The following services are within scope of this Lot:
— account management,
— fleet management system,
— accident management,
— vehicle theft,
— management of existing owned vehicles and equipment,
— vehicle distribution and movements,
— Servicing, Maintenance and Repair (SMR) including mobile SMR provision, covering vehicles and technical equipment,
— sourcing and fitting of vehicles consumables, e.g. tyres/windscreens,
— vehicle disposal,
— storage and distribution,
— driver support services,
— vehicle downtime management,
— mileage management,
— fleet consultancy/development/R and D.
Across all the Lots the following services will apply:
— supply chain management,
— complaints procedure,
— consolidated invoicing,
— continuous improvement,
— management information,
— sustainability,
— data security,
— benchmarking.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month option (24 months in total). Framework 84 months duration including options.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No