Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
Contact person: Procurement Team
E-mail: procurement@biglotteryfund.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.biglotteryfund.org.uk
Address of the buyer profile: https://www.biglotteryfund.org.uk/about/customer-service/supplier-zone
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Non Departmental Public Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BIG001-0807 Managed Print Services
Reference number: BIG001-0807
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.
The successful service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – specifications of each office has been further detailed below.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the Fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.
The successful service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – specifications of each office has been further detailed below.
II.2.5) Award criteria
Quality criterion: Detail your approach to managing your own environmental footprint and corporate social responsibilities.
/ Weighting: 8
Quality criterion: How will you ensure that services provided through this contract are compliant with the Big Lottery Fund’s Welsh Language scheme and the Welsh Language Act
/ Weighting: 8
Quality criterion: Demonstrate that you are able to commit to the communication and accountability requirements in section 5.11
/ Weighting: 8
Quality criterion: Demonstrate how you will monitor quality and comply with the maintenance response times on an ongoing basis.
/ Weighting: 8
Quality criterion: Demonstrate how you will meet high levels of customer service standards throughout this project implementation phase, particularly given the demanding time scales.
/ Weighting: 8
Quality criterion: Detail your proposal for offering a pull printing solution
/ Weighting: 8
Quality criterion: Demonstrate that your solution is compliant with the GDPR requirements.
/ Weighting: 8
Quality criterion: Detail the device specification identifying where the minimum specification detailed in section 3.1.2 has been met and provide comments against the “nice-to-have” requirements.
/ Weighting: 8
Quality criterion: Confirm that all devices are compatible with all grades of recycled paper, specifically the paper that the fund currently uses “Steinbass Evolution white 4.0 100 % recycled”
/ Weighting: 8
Quality criterion: Detail how devices manage consumable and incorporate automatic ordering.
/ Weighting: 8
Cost criterion: Tender with lowest cost for providing the service over the maximum 4 years duration will receive 100 % of the marks 20 marks. This will be evaluated on total cuml NET cost for the maximum term
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 151-274459
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/10/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HP Inc UK Ltd
Bldg 1 Floor 2, Cain Road, Bracknell
Berkshire
RG12 1HN
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Further competition undertaken via Crown Commercial Services Framework RM3781.
Lot 3: Managed Print and Content Management Services
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=350681703
GO Reference: GO-2018109-PRO-13339601
VI.4) Procedures for review
VI.4.1) Review body
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
Internet address(es)
URL: www.biglotteryfund.org.uk
VI.5) Date of dispatch of this notice
09/10/2018