Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Foodbuy, a trading division of Compass Contract Services (UK) Ltd, acting as agent on behalf of Supply Chain Coordination Ltd("SCCL") who are the Management Function of NHS Supply Chain on behalf of the Department of Health.
c/o Skipton House, 80 London Road
London
SE1 6LH
UK
E-mail: strategicsourcingdoh@supplychain.nhs.uk
NUTS: UKE4
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://procurement.supplychain.nhs.uk/ISS/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://procurement.supplychain.nhs.uk/ISS/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://procurement.supplychain.nhs.uk/ISS/
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hot Beverages and Vending Consumables
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NHS supply chain, food seeks to establish a non-exclusive Framework Agreement for supply to NHS supply chain depots via the stock route for hot beverages and vending consumables. It is anticipated that in the first 12 months of the Framework Agreement the value of purchases will be in the region of 6 193 500 GBP however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.
II.1.5) Estimated total value
Value excluding VAT:
20 921 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Coffee
II.2.2) Additional CPV code(s)
15000000
15900000
15860000
15861000
15861200
15861100
03131100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
The range includes but is not limited to coffee for retail and patient feeding. The products in this lot include but not limited to instant, filter and whole bean coffee products. The anticipated value for the first 12 months is anticipated to be 2 700 000 GBP and 9 500 000 GBP for the full term of 24 months (if extended).
Applicants must provide an evaluation price for ALL product lines listed within this Lot, this is a MANDATORY REQUIREMENT for this Lot.
NHS Supply Chain: Food, anticipates appointing the two highest scoring Applicants (who have met the minimum requirements set out in these tender documents) to the Lot. If Applicants are unable to meet these requirements then NHS Supply Chain: Food, reserves the right to exclude them from the procurement process and not to consider their tender response for this Lot any further. In the event of the second ranked Applicant and subsequent Applicant tying on score NHS Supply Chain: Food, reserves the right to award to more than two Applicants.
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
9 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Syrup
II.2.2) Additional CPV code(s)
15000000
15900000
15831500
15831300
15622120
15622322
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding hot beverage syrup products. The anticipated value for the first 12 months is anticipated to be 3 500 GBP and 11 000 GBP for the full term of 24 months (if extended).
Applicants must provide an evaluation price for ALL product lines listed within this Lot, this is a MANDATORY REQUIREMENT for this Lot.
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
11 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tea
II.2.2) Additional CPV code(s)
15000000
15900000
15860000
15863000
15863100
15863200
15864100
15865000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding tea. The products in this lot include but not limited to tea bags, Fairtrade or equivalent, herbal and bulk brew tea products. The anticipated value for the first 12 months is anticipated to be 1 400 000 GBP and 5 000 000 GBP for the full term of 24 months (if extended).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Hot Chocolate & Malted Drinks
II.2.2) Additional CPV code(s)
15000000
15900000
15842210
15841300
15841400
15511700
03211700
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding Hot Chocolate and Hot Malted Drinks. The products in this lot include but not limited to powdered and sachet products. The anticipated value for the first 12 months is anticipated to be 500 000 GBP and 1 500 000 GBP for the full term of 24 months (if extended).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Flavia Hot Beverage Machine Consumables
II.2.2) Additional CPV code(s)
15000000
15900000
15894500
15860000
15863000
15861000
15842210
15511700
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for the provision of ingredients needed to go into any Mars Flavia machines operated in house and not on any rental or free on loan purchase agreements. The anticipated value for the first 12 months is anticipated to be 300 000 GBP and 1 040 000 GBP for the full term of 24 months (if extended).
Applicants must provide an evaluation price for ALL product lines listed within this Lot, this is a MANDATORY REQUIREMENT for this Lot.
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 040 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
In Cup Products
II.2.2) Additional CPV code(s)
15000000
15900000
15894500
15860000
15863000
15864100
15131600
15861000
15891000
15891100
15891400
15891410
15891900
15842210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for retail and patient feeding in cup hot beverage solutions where the product is purchased in cup requiring the addition of hot water. The anticipated value for the first 12 months is anticipated to be 1 000 000 GBP and 3 000 000 GBP for the full term of 24 months (if extended).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Vending Machine Consumables
II.2.2) Additional CPV code(s)
15000000
15900000
15860000
15894500
15511700
15842210
15131600
15861000
15863000
03211700
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations in the UK.
II.2.4) Description of the procurement
This lot is for the provision of ingredients for use in loose ingredient vending machines operated in house and not on any rental or free on loan purchase agreements. The anticipated value for the first 12 months is anticipated to be 290 000 GBP and 870 000 GBP for the full term of 24 months (if extended).
Only the highest scoring Applicant for each Line(s) will be listed in the NHS Supply Chain’s Catalogue for the first 12 months (or 24 months if extended) of the Framework Agreement. Subsequently for these Line(s) only the highest scoring Applicant will receive sales under the Framework Agreement for the first 12 months (or 24 months if extended).
II.2.5) Award criteria
Criteria below:
Quality criterion: Sales, Service & Quality
/ Weighting: 10
Quality criterion: Supply Chain Assessment
/ Weighting: 5
Quality criterion: Sustainability and Regulations
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
870 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will have the option to extend incrementally for up to 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicants should refer to II.2 of this contract notice for further details in respect of appointment to the Framework Agreement. Applicants may bid for one, more than one, or all lots and applicants should refer to the Invitation to Tender for more information in respect of this. The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS supply chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. Please refer to section 7 of the ITT in respect to this. NHS supply chain will share savings information in order to assist its customers with making informed procurement decisions. NHS supply chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:
1) any NHS Trust;
2) any other NHS entity;
3) any government department, agency or other statutory body (for the avoidance of doubt including local authorities) and/or
4) any private sector entity active in the UK healthcare sector.
Only NHS supply chain can order from the Framework Agreement and enter into contracts under it. Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.1.4 and II.1.5, NHS supply chain does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS supply chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS supply chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice. Please note that the maximum number of suppliers as set out in IV.1.3 is an estimate only.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
The Contracting Authority reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain code of conduct.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 60
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/11/2018
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http:// procurement.supplychain.nhs.uk/ISS/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS supply chain procurement portal.
2) If not yet registered:
— click on the “Not Registered Yet” link to access the registration page,
— complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— login with URL http://procurement.supplychain.nhs.uk/ISS/,
— click on the “Supplier Dashboard” icon to open the list of new procurement events.
Expression of interest:
— view contract notice content by clicking on the “View notice” button for the procurement event. This opens a PDF document,
— express an interest by clicking on the “Express interest” button,
— to start the response process after the expression of interest has been done, select the “My Active Opportunities” option and click on the “Apply” button,
— select the procurement event from the list by clicking on the description
— in the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.
Header level requirements:
— applicants are required to read all framework header documents which can be accessed using the “NHS Supply Chain header documents” button, which is located in the “Select framework” tab,
— applicants are required to upload the documents requested using the “Supplier header documents” button, which is located in the “Select framework” tab,
— the “Framework Questionnaire” tab has no requirement for completion for this tender. Therefore, there is no requirement to complete this,
— a preview of the lot line details can be viewed using the “Lot header” tab, by selecting the lot and using the “Lot line information” button. In order to respond to a lot, applicants must select the relevant lot and then use the “Express intent” button. This expression of intent does not place any obligation on the Applicant to respond, the action unlocks the ability to respond,
— applicants are required to upload the documents requested at lot level using the “Supplier lot documents” button after selecting the lot in the “Lot header” tab,
— complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the “Lot line detail” tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the “Lot line detail” tab,
— applicants are required to answer all mandatory lot specific questions found in the “Lot evaluation criteria” tab,
— applicants are then required to click on the “Terms and conditions” button in the “Submit individual lot response(s)” tab to view and accept the ISS terms and conditions,
— accept the ISS “Terms and conditions” button to access this function,
— submit lot response, by clicking on the “Submit response to selected lot” button in the “Submit individual lot response(s)” tab to submit response for the lot. Each Lot must be submitted independently,
— applicants are able to view their submission using the “Supplier submission report” button, found in the “Submit individual lot response(s)” tab. Please refer to Section III.1.1 for additional information.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).
VI.5) Date of dispatch of this notice
15/10/2018