Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25884&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25884&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Installation and Maintenance of New and Existing Appliance Bay Doors and other Doors/Shutters/Barriers
Reference number: DS256-18
II.1.2) Main CPV code
45421100
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is seeking to tender its requirements in respect of installations and maintenance of Appliance Bay Doors. This contract will seek to identify a Contractor for potential installations (not guaranteed but any replacements will be identified annually and quotations sought), but predominantly maintenance (planned preventative and reactive) of new and existing doors/shutters/barriers across the Authority's estate which is located in the counties of Devon and Somerset.
The majority of the contract is concentrated on the appliance bay doors. However there are a number of “Other” doors/barriers/shutters which also require maintenance and have been included within this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45421131
45421142
45421148
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
Scope of the procurement shall include:
1) Supply, installation and warranty maintenance of new appliance bay doors to existing premises;
2) Supply, installation and warranty maintenance of new appliance bay doors to new premises (potentially under sub-contract within a wider build contract);
3) Preventative and reactive maintenance of existing appliance bay doors, and any new doors once warranty maintenance has expired;
4) Preventative and reactive maintenance of other door assets which shall include but not be limited to; DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates, and any other similar/related assets agreed and varied into the contract during the life of the contract.
The contract shall provide:
— supply,
— deliver,
— installation,
— warranty maintenance,
— planned preventative maintenance (including legislative servicing),
— reactive maintenance, and
— repairs.
The contract has not been divided in to Lots. The Authority has considered its position and where previous contracts for these goods/services/works have been divided into lots, it has been noted that issues have arisen resulting from different installation providers to maintenance service providers. As such this contract shall be issued as a single lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
It is likely that the Authority will need to re-tender this requirement, however the timescales for this will be subject to any extensions to the contract under options.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This is a three (3) year initial term Contract. There is an option to extend this Contract by up to 24 months at 2 12 month intervals. Option to extend will be at the discretion of the Authority with written agreement of the Contractor during the final year of the initial term of the Contract. The Optional extension is valued approximately 280 000,00 GBP.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/11/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/11/2018
Local time: 12:00
Information about authorised persons and opening procedure:
Tenders will be opened by Devon and Somerset Fire and Rescue Authority employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon, EX3 0NW.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority shall comply with regulation 87 of the Public Contracts Regulation 2015 in respect of standstill procedures and notifying award decisions in accordance with regulation 86.
VI.5) Date of dispatch of this notice
17/10/2018