Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
Contact person: Procurement Team
E-mail: procurement@biglotteryfund.org.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.delta-esourcing.com
Address of the buyer profile: http://biglotteryfund.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Not for Profit
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design and Refurbishment of BLF Newcastle Office
Reference number: BIG001-0922
II.1.2) Main CPV code
45453100
II.1.3) Type of contract
Works
II.1.4) Short description
Big Lottery Fund has occupied the 5th, 6th and 7th floor of St James Gate for the last 12 years under a full repair and maintenance lease. It plan to reduce occupancy to 2 floors and would like to refurbish floors 5 and 6. Since carrying out a full property review of all our offices, and the successful refurbishment of our offices in Birmingham and Leeds, we have identified our current office in Newcastle does not reflect our vision. The refurbishment of the Newcastle office will provide more flexible, collaborative spaces, and be suitable to invite in our stakeholders to build upon our relationships within the local community.The project is primarily to achieve occupancy requirements, and incorporate hot desking facilities, but also to bring the space in line with our desired design. It is important to the Fund that the project demonstrates an investment in the wellbeing of its staff whilst being mindful of its obligations to use public funds appropriately.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
495 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Design and Refurbishment
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Tyneside.
II.2.4) Description of the procurement
The Big Lottery Fund’s operational office in Newcastle needs to reflect, promote and support our ambition of “People in the Lead” and our Strategic Framework for 2015-21 which will require us to work differently. In future, as a grant maker we will be more open and participatory in how we fund exploring digital and media options and new types of grant making while working more closely with partners and developing stronger local networks and relationships. As a catalyst we want to develop the skills of individuals and communities and support the creation of partnerships to support great community-led activity. As an organisation we will strengthen our networks across the UK to share ideas knowledge and evidence and, recognising that we can’t deliver our vision alone, collaborate with those who can make a difference.
To do this the design, layout and feel of our new environment needs to be:
— a welcoming and comfortable space for staff, customers and stakeholders,
— updated to reflect the next phase of The Big Lottery’s development moving closer to the communities we serve,
— designed with furniture to create and maintain a feeling of space,
— flexible, multi-functional and creative to maximise the effectiveness and productivity of our staff, enable us to work collaboratively, and adapt as our ways of working change and evolve,
— modern and clearly branded to create a distinct big lottery fund presence,
— a cost effective solution, reflecting our principle of financial stewardship of public money,
— an exemplar of best practice in areas such as disability access, energy efficiency and staff welfare,
— an environment that encourages professional use of the office spaces,
— a reflection of the nature of the staff in Newcastle; hardworking, passionate, friendly and fun,
— a comfortable working environment that meets our green aspirations.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Furniture
II.2.2) Additional CPV code(s)
39000000
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Tyneside.
II.2.4) Description of the procurement
Furniture for the Big Lottery Fund Office in Newcastle to compliment the wider design and refurbishment as outlined in Lot 1 and this Contract Notice.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 059-129619
Section V: Award of contract
Lot No: 1
Contract No: BIG001-0922
Title: Design and Refurbishment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Active FM
Unit 4, Headley Road East
Woodley
RG5 4SW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 259 049.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Active FM
Unit 4 Headley Park, 10 Headley Road East
Woodley
RG5 4SW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 212 926.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Supply of certain items of loose and fitted furniture to be used in the fit out of the refurbishment scheme.
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority considers that the contracts for Lot 1 and 2 individually or Lots 1 and 2 combined may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this Notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=354054906
GO Reference: GO-20181025-PRO-13441508
VI.4) Procedures for review
VI.4.1) Review body
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
E-mail: procurement@biglotteryfund.org.uk
Internet address(es)
URL: https://www.biglotteryfund.org.uk
VI.4.2) Body responsible for mediation procedures
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
E-mail: procurement@biglotteryfund.org.uk
Internet address(es)
URL: https://www.biglotteryfund.org.uk
VI.4.4) Service from which information about the review procedure may be obtained
Big Lottery Fund
1 Plough Place
London
EC4A 1DE
UK
E-mail: procurement@biglotteryfund.org.uk
Internet address(es)
URL: https://www.biglotteryfund.org.uk
VI.5) Date of dispatch of this notice
25/10/2018