Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Audit Scotland
102 West Port
Edinburgh
EH3 9DN
UK
Telephone: +44 1316251500
E-mail: accounts@audit-scotland.gov.uk
NUTS: UKM
Internet address(es)
Main address: www.audit-scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00428
I.1) Name and addresses
Audit Scotland
102 West Port
Edinburgh
EH3 9DN
UK
Telephone: +44 1316251500
E-mail: accounts@audit-scotland.gov.uk
NUTS: UKM
Internet address(es)
Main address: www.audit-scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00428
I.1) Name and addresses
Social Care and Social Work Improvement Scotland (Care Inspectorate)
Compass House, 11 Riverside Drive
Dundee
DD1 4NY
UK
Telephone: +44 1382207100
E-mail: procurement.team@careinspectorate.com
NUTS: UKM
Internet address(es)
Main address: http://www.careinspectorate.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16302
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Audit/Social Care
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Audit Scotland and Care Inspectorate — The Leasing of Company Vehicles
Reference number: 2018/SD/CAR/2
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Services
II.1.4) Short description
Audit Scotland and the care inspectorate are seeking to establish a Scotland wide service contract for the sourcing and supply of leased motor vehicles as well as additional services associated with the implementation and management of outsourced fleets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Audit Scotland and the care inspectorate are seeking to establish a Scotland wide services contract for the sourcing and supply of leased motor vehicles.
The supplier must be able to provide a full range of vehicles, and their offering to include all aspects of vehicle management. The supplier must be able to provide a totally managed service which will include, but is not limited to:
(a) account management;
(b) online vehicle quotation system;
(c) vehicle ordering, supply and delivery;
(d) supply chain management;
(e) driver support;
(f) vehicle servicing, maintenance and repair;
(g) tyres (we have an agreement of a minimum 3 mm tread must cover all the contact area of the tyre);
(h) booking and scheduling;
(i) breakdown and recovery;
(j) accident management;
(k) MOT management;
(l) road fund license;
(m) administration of parking fines, traffic offences;
(n) fleet management – policy/legislation/duty of care/complaints/etc.
(o) sustainability and environmental management;
(p) short term vehicle replacement;
(q) end of contract services;
(r) disaster recovery and business continuity;
(s) benchmarking;
(t) data security;
(u) demonstrate a commitment to continuous improvement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional extension period of up to 36 months (3 x 12 month periods) exercisable at the sole discretion of Audit Scotland and the care inspectorate.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial standing, insurance — ESPD Part IV: selection criteria -B: economic and financial standing refers.
Minimum level(s) of standards required:
With reference to ESPD (Scotland) Questions:
ESPD
4B.2.1: bidders must provide its yearly (“specific”) turnover in the business area(s) covered by the contract for 3 fiscal years up to 31.3.2018.
4B.4: bidders must demonstrate a current ratio value of no less than 0,5. The Ratio is to be calculated as follows: assets/equity (total balance sheet/total equity.) To achieve a pass, bidders must demonstrate a current ratio value of no less than 0,5. If bidders cannot demonstrate this ratio then, to achieve a pass, they must confirm if they are willing to provide a parent company guarantee or if not applicable, a performance bond.
4B.5.1: its is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances as detailed below:
Employer's (compulsory) liability insurance = 5 000 000 GBP
4B.5.2: its is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances as detailed below:
— public liability = 5 000 000 GBP
— professional indemnity = 1 000 000 GBP
Note:
Question 4B.4 will be scored on a “pass"/"fail" basis. If the bidder cannot achieve the minimum ratio or confirm they are willing to provide a parent company guarantee or if not applicable, a performance bond, then it will be deemed a “fail". In the case of a “fail", Audit Scotland/Care Inspectorate reserves the right to exclude the bidder, if it deems appropriate.
Questions 4B.5.1 and 4B.5.2 will be scored on a “pass"/“fail" basis. If the bidder responds back that “No, and I cannot commit to obtain it", then it will be deemed a “fail". In the case of a “fail", Audit Scotland/care inspectorate reserves the right to exclude the bidder, if it deems appropriate.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD D: quality assurance schemes and environmental management standards — Questions 4D.1 and 4D.2 — refer.
Minimum level(s) of standards required:
ESPD D: quality Assurance Schemes and Environmental Management Standards
4D.1: the bidder must hold a UKAS (or equivalent) accredited independant third party certificate in accordance with BS EN ISO 9001(or equivalent);
4D.2: the bidder must hold a UKAS (or equivalent) accredited independant third party certificate in accordance with BS EN ISO 14001(or equivalent).
Note:
Questions 4D.1 and 4D.2 will be scored on a “pass"/“fail" basis. If the bidder responds back “No", then it will be deemed a “fail". In the case of a “fail", Audit Scotland/care inspectorate reserves the right to exclude the bidder, if it deems appropriate.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/11/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/11/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note:
To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=556215.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=561424.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:561424)
VI.4) Procedures for review
VI.4.1) Review body
Audit Scotland/Care Inspectorate
102 West Port
Edinburgh
EH3 9DN
UK
Telephone: +44 1316251500
Internet address(es)
URL: www.audit-scotland.gov.uk
VI.5) Date of dispatch of this notice
24/10/2018