Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Barrhead Housing Association Limited
60/70 Main Street
Barrhead
G78 1SB
UK
Contact person: Helen Sutherland
Telephone: +44 1418810638
E-mail: helen.sutherland@barrheadha.org
NUTS: UKM83
Internet address(es)
Main address: http://www.barrheadha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14262
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Registered Social Landlord
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Barrhead HA Insurance and Related Services
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of housing property insurance and all insurances applicable to the housing association and its subsidiary. In addition the contact will include claims handling, risk mitigation advice, advice on industry best practice and engineering inspections. The procurement will be two staged with suitably qualified bidders selected from ESPDs being invited to tender. Bids will be considered from direct insurance providers and suitably qualified brokers. Summary of cover will be provided with the invitation to tender.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66512100
66513000
66513100
66513200
66515000
66515100
66515300
66515410
66516000
66516400
66516500
66515200
66518100
66519200
66515411
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
The procurement is for all insurance appropriate to Barrhead Housing Association in the role as an employer and a social landlord and to Levern Property Services especially in the role as a factor. The insurance cover will include property, general (non life), legal, professional, accident and engineering. As well as insurance cover the contract is for brokerage services if appropriate, claims handling, advice (especially in relation to risk mitigation) and with industry best practice.
The contract is for 3 years from 1.4.2018 with Barrhead having the option to extend at Barrhead's sole discretion for a further 2 years.
The procurement will follow the 2 stage process with bidders being selected if the completed ESPD establishes that they are suitably qualified, experienced and have the financial capacity to provide the service. They will then be invited to tender and have access to all relevant information to allow the submission of a bid, including the specific evaluation criteria.
The contract will be awarded on the basis of Most Economically Advantageous Tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initially 36 months with Barrhead having the option to extend for 24 months at its sole discretion. Renewal will be sought at the end of the 3 or 5 year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders have to complete the ESPD to be considered for the invitation to tender stage of the process. With the Invitation to tender bidders will have access to all relevant documentation including a summary of the current insurances.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
You can demonstrate:
— you are an insurance broker regulated by the UK Financial conduct authority or are an insurer authorised and/or regulated by the UK Financial Conduct authority or Prudential Regulation authority or equivalent in another member state of the European Economic Area indicating the types of insurance and or service the bidder is authorised to arrange or provide. (4a of ESPD),
— CII chartered form status and or a commitment to its code of ethics, to corporate and individual professional development defined by CII or similar professional organisation (4C and 4D of ESPD),
— the financial ability and strength to deliver the service(4b of the ESPD),
— the financial rating of all risk carriers proposed,
— you can demonstrate recent client satisfaction on at least 3 similar contracts,
— a history of successful provision of relevant services to property owners, social housing providers or other organisations similar in profile to Barrhead housing Association (4C1 of ESPD),
— you are committed to delivering a quality service to Barrhead Housing Association including the service of any third party contractor used or by the insurers you propose,
— the ability to provide s choice of insurers and or options,
— a highly skilled and efficient service team with the appropriate expertise in terms of claims and risk management, technical experience and broking/underwriting expertise.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This is covered by questions 4B of the ESPD
Minimum level(s) of standards required:
Candidates will be required to:
— provide details of the turnover of the bidder in respect of the activities similar to required in this notice for the last 3 financial years,
— make available financial Accounts or appropriate extracts,
— provide evidence of their relevant professional indemnity insurance,
— provide the financial ratings of all risk carriers proposed.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Will be covered by 4C of ESPD
Minimum level(s) of standards required:
— details of the qualifications of all the staff involved with managing the contract or servicing the contract,
— details on the average number of staff, highlighting the proportion of managerial and others,
— details of the proportion of the proportion of the contract that may be subcontracted.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be either:
— an insurance broker registered with and regulated by the UK financial conduct authority, or
— an insurer authorised and or regulated by the Uk Financial conduct Authority or Prudential Regulation authority or equivalent in another member state of the European Economic are indicating the types of insurance and or service the bidder is authorised to arrange or provide.
Complete question 4a of the ESPD
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
36 or 60 months
VI.3) Additional information
There is enough detail within this notice and within the ESPD to enable any interested parties to decide whether to participate in this procurement process.
Full tender information will only be made available to bidders that are selected to the Invitation To Tender(ITT) stage.
The selection of bidders will be based on an assessment of the responses to the questions in the ESPD as well as the financial, economic and technical requirements stated in the Contract Notice. All questions must be responded to fully and submitted before the deadline.
All bidders will be required to provide details of the insurance, provide details of relevant experience of account servicing, claims handling and risk management at the ITT stage
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=562212.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:562212)
VI.4) Procedures for review
VI.4.1) Review body
Barrhead Housing Association Limited
60/70 Main Street
Barrhead
G78 1SB
UK
Telephone: +44 1418810638
Internet address(es)
URL: http://www.barrheadha.org
VI.5) Date of dispatch of this notice
29/10/2018