Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Telephone: +44 1506281807
E-mail: meriel.maddison@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Fleet and Stores Management Software
Reference number: CC7879
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Vehicle fleet and stores management software.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
296 564.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Fleet, Workshop and Stores Management System — Cloud Hosted
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Livingston.
II.2.4) Description of the procurement
Cloud hosted software to manage all aspects of the council's vehicle fleet, workshop and stores functions.
II.2.5) Award criteria
Quality criterion: Business requirements
/ Weighting: 39 %
Quality criterion: Workforce matters
/ Weighting: 1 %
Cost criterion: Prices and rates
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This lot was not awarded as the council chose an on premise solution.
Lot No: 2
II.2.1) Title
Vehicle Fleet and Stores Management System — On Premise
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Livingston West Lothian.
II.2.4) Description of the procurement
On premise software to manage all aspects of the council's vehicle fleet, workshop and stores.
II.2.5) Award criteria
Quality criterion: Business requirements
/ Weighting: 39 %
Quality criterion: Workforce matters
/ Weighting: 1 %
Quality criterion: Demonstration
/ Weighting: 20 %
Cost criterion: Prices and rates
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 043-097570
Section V: Award of contract
Lot No: 1
Title: Vehicle Fleet, Workshop and Stores Management System — Cloud Hosted
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Title: Vehicle Fleet and Stores Management System — On Premise
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
Castlegate House, Castlegate Drive
Dudley
DY1 4TD
UK
Telephone: +44 1384453400
Fax: +44 1384453600
NUTS: UKG36
Internet address(es)
URL: WWW.CIVICA.CO.UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 296 564.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:599603)
VI.4) Procedures for review
VI.4.1) Review body
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Telephone: +44 1506281814
Fax: +44 1506281325
Internet address(es)
URL: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
VI.5) Date of dispatch of this notice
02/10/2019