Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Almond Housing Association
44 Etive Walk
Livingston
EH54 5AB
UK
E-mail: Steven.Clunie@ALMONDHA.ORG.UK
NUTS: UKM78
Internet address(es)
Main address: https://www.almondha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
Contact person: Geraldine McCann
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewingsomerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Almond Housing Association: Gas Appliance Servicing and Maintenance Contract
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Periodic servicing and inspection and responsive maintenance of individual heating appliances and heating installations, including out of hours emergency call outs and inspection and maintenance of carbon monoxide, smoke and heat detectors, envirovents, unvented cylinders, and thermostatic mixing valves.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Livingston.
II.2.4) Description of the procurement
The works comprise the annual service and maintenance to all association owned appliances of gas heating systems and appliances following manufacturer’s requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc., of all gas installations, including appliances and flues that the tenant cannot legally remove. As fully described within the draft tender documents. The pricing of the works will be on an all inclusive annual basis for all works, servicing and reactive maintenance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 625 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract by a variable period not exceeding 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The ESPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The 5 highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than 5 bidders pass all sections of the ESPD only the bidders who pass all sections will be allowed to proceed to tender stage. If Almond Housing Association decide there is insufficient acceptable bidders the procurement may be cancelled.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The estimated value is 325 000,00 GBP per annum taken over the full contract period and including full optional period equates to 1 625 000,00 GBP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant requirement is set out in the ESPD, Part IV) Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register: //www.gov.uk/government/organisations/companies-house or equivalent in other countries.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as stated in the online ESPD.
Minimum level(s) of standards required:
All as stated in the online ESPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as stated in the online ESPD.
Minimum level(s) of standards required:
All as stated in the online ESPD.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/11/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/12/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 3 and 5 years from this procurement, dependent on extension options being taken up.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A DRAFT portion of the invitation to tender documents providing conditions of contract, preliminaries and second stage quality scoring sections and the community benefit matrix, along with the draft list of addresses and Specification section and the association's current procurement strategy has been downloaded to the Portal. This is for information and guidance only as to the requirements of the contract. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completing the ESPD.
The question and answer facility will close 7 days prior to the ESPD return date.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=597866
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Almond Housing Association is committed to contributing to the social, economic and environmental well-being of their residents in Livingston.
For the community benefit requirement please refer to Appendix 9 of the DRAFT invitation to tender document.
The community benefits requirement are a pass or fail scoring criteria for this tender competition. Almond HA's expectation is that 80 community benefits points or more will be delivered under this contract. Bidders should review this section before completing the ESPD and ensure they can provide the minimum benefit if selected to go through to tender stage.
(SC Ref:597866)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=597866
VI.4) Procedures for review
VI.4.1) Review body
Almond Housing Association
44 Etive Walk
Livingston
EH54 5AB
UK
Internet address(es)
URL: https://www.almondha.org.uk
VI.5) Date of dispatch of this notice
03/10/2019