Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO407 Food and General Provisions
Reference number: NEPO407
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) framework contract award for food and general provisions. The solution will provide for the supply and distribution of food and general provisions to a variety of contracting authority establishments on behalf of NEPO member authorities and NEPO associate members, including but not limited to, schools and other public-sector catering premises.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
480 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Provisions
II.2.2) Additional CPV code(s)
15810000
15820000
15830000
15840000
15850000
15860000
15870000
15880000
15890000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 of framework contract for food and general provisions is to be made available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 1 of the framework contract will be awarded to a ranked list of two (2) suppliers, the 2 suppliers will be ranked and the supplier that is ranked second (contingency supplier) will only be required if the highest ranked supplier (primary supplier) cannot fulfil the framework contract requirements at any stage during the contract period. The contracting authority will issue a call-off order directly to the first ranked supplier this will form the call- off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off Order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Frozen Food
II.2.2) Additional CPV code(s)
15220000
15221000
15229000
15331100
15331170
15251000
15311000
15311200
15896000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Lot 2 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 2 of the framework contract will be awarded to a sole supplier and operate via direct award. The contracting authority will issue a call-off order directly to the supplier, this will form the call-off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fruit, Vegetables, Bread and Eggs
II.2.2) Additional CPV code(s)
03210000
03220000
03221200
03200000
03222330
03222000
03222100
03222200
03222230
03222300
03222310
15300000
15320000
03212000
03212200
03212210
03221000
03221120
03221110
03221300
03221400
03142500
15810000
15811000
15811100
15811500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Lot 3 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 3 of the framework contract will be awarded to a ranked list of two (2) suppliers, the 2 suppliers will be ranked and the supplier that is ranked second (contingency supplier) will only be required if the highest ranked supplier (primary supplier) cannot fulfil the framework contract requirements at any stage during the contract period. The contracting authority will issue a call-off order directly to the first ranked supplier this will form the call- off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Meat, Sausage and Poultry
II.2.2) Additional CPV code(s)
15100000
15110000
15111000
15117000
15119000
15131100
15131110
15112100
15131500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Lot 4 of the framework contract for food and general provisions is to be made available for use by all contracting authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Lot 4 of the framework contract will be awarded to a sole supplier and operate via direct award. the contracting authority will issue a call-off order directly to the supplier, this will form the call-off contract. The call-off contract will be on the terms specified in the call-off terms and conditions, supplemented as appropriate by such details as price and quantity which will be specified in the call-off order.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 119-291351
Section V: Award of contract
Title: NEPO407 Food and General Provisions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/08/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bestway Wholesale Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hopwells Ltd
Nottingham
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Redbridge Produce and Flowers Ltd T/A Total Produce
Spalding
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
J Freeman and Sons T/A Freeman Catering Butchers
Gateshead
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Brakes Bros Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
J R Holland Food Services Ltd
Gateshead
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 480 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO members. A list of member organisations is available in the About section of the NEPO website www.nepo.org. Lot 1 of this agreement will also be made available to all current and future NEPO associate members throughout all administrative regions of the UK. Lots 2, 3 and 4 of this agreement will be made available to all current and future associate members throughout the North East Region. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all contracting authorities (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
07/10/2019