Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
UK
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.suffolk.police.uk
I.1) Name and addresses
Police and Crime Commissioner for Norfolk
N/A
Jubilee House Falconers Chase, Wymondham
Norfolk
NR18 0WW
UK
Contact person: Aleksandra Wolek
Telephone: +44 2074054600
E-mail: awolek@sharpepritchard.co.uk
NUTS: UKH15
Internet address(es)
Main address: https://www.norfolk-pcc.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30306&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Police Digital Interview Recording
II.1.2) Main CPV code
33120000
II.1.3) Type of contract
Services
II.1.4) Short description
The contracting authority is seeking to procure digital interview recording equipment and supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32330000
32333000
32333100
32353000
50343000
II.2.3) Place of performance
NUTS code:
UKH17
UKH16
UKH15
UKH14
UK
Main site or place of performance:
Norfolk and Suffolk.
II.2.4) Description of the procurement
This procurement exercise is seeking to appoint a provider of a Digital Interview Recording solution (the ‘DIR Solution’). The DIR Solution shall include the hardware and the supporting services for the relevant police stations. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices. The DIR Solution is procured by the Police and Crime Commissioner for Suffolk on behalf of itself and the Police and Crime Commissioner for Norfolk (together, the ‘Participating Authorities’). The DIR Solution shall be available to both participating authorities. The Police and Crime Commissioner for Suffolk is the lead contracting authority and will be the signatory to any contract awarded at the conclusion of this procurement process. The approximate total value of the DIR Solution for the maximum period of 5 years across for both Participating Authorities is 250 000 GBP. The purpose of the DIR Solution is to deliver an interview solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The specific scope of this project is detailed in the specification (contained in Volume 2 of the tender pack).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The authority is procuring the services on behalf of itself and the Police and Crime Commissioner for Norfolk (‘Norfolk’) together the ‘Participating Authorities’. The authority is the lead contracting authority and will be the signatory to any contract which is awarded at the conclusion of this procurement process.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Criteria as stated in the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Criteria as stated in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/11/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/05/2020
IV.2.7) Conditions for opening of tenders
Date:
13/11/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1) To express an interest and to receive information about this procurement economic operators must register on the e-tendering system: EU Supply portal - https://uk.ensupply.com
2) The tender pack is accessible via the portal;
3) Economic operators are requested to submit any queries in relation to this project via the portal;
4) All applicants are solely responsible for their costs and expenses in relation to this procurement;
5) The contracting authority reserves the right to suspend or abort the procurement at any time prior to award.
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum standstill period of ten (10) calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contracts to be awarded under this procurement are entered into. If an appeal regarding the award of the contracts has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
09/10/2019