Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Link Group
2c New Mart Road
Edinburgh
EH14 1RL
UK
Contact person: Jane Ferri
Telephone: +44 3303030124
E-mail: jane.ferri@linkhaltd.co.uk
NUTS: UK
Internet address(es)
Main address: www.linkhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/authority/authority_buyerprofile.aspx
I.4) Type of the contracting authority
Other: Registered social landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated Finance, P2P, Budgeting and Planning Solution
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Link require a fully integrated Finance, P2P, budgeting and planning solution from a single provider and in one application.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 071 767.00
GBP/ Highest offer:
1 748 250.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48440000
72000000
48490000
48460000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Link House, Unit 2c New Mart Road, Edinburgh, EH14 1RL.
II.2.4) Description of the procurement
The scope of this project comprises the following requirements:
— general ledger,
— purchase ledger,
— sales ledger and debt management,
— cashbook,
— fixed assets,
— budget, planning and forecasting,
— P2P,
— VAT,
— project accounting,
— self service,
— mobile working,
— flexible, user friendly reporting capability,
— workflow,
— task management and forms,
— flexible, robust and simple functionality to integrate with other systems e.g. principally Aareon, SDM, iTrent, Northgate, Carista.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 059-136617
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/08/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Evolutionary Systems Company Ltd
344-354 Gray’s Inn Road, King’s Cross
London
WC1X 8BP
UK
Telephone: +44 7425710166
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 071 767.00
GBP
/ Highest offer:
1 748 250.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bidders proposing to subcontract all or part of the requirements must provide full details of what and name of the sub-contractors.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=574730
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the
Closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see:
https://www2.gov.scot/Topics/Government/Procurement/policy/ProcurementReform/ProcReformAct/statutoryguidance
A summary of the expected community benefits has been provided as follows:
Contractors must detail any packages of support that you could offer to community and third sector organisations throughout the life of the contract. This should include the detail, volume and value of the benefit you can offer.
Contractors will be expected to demonstrate their commitment to fair working practices See:
https://www.gov.scot/binaries/content/documents/govscot/publications/guidance/2015/10/statutory-guidance-selection-tenderers-award-contracts-addressing-fair-work-practices/documents/00486741-pdf/00486741-pdf/govscot%3Adocument
(SC Ref:600544)
VI.4) Procedures for review
VI.4.1) Review body
Link Group
2c New Mart Road
Edinburgh
EH14 1RL
UK
Telephone: +44 3303030124
Internet address(es)
URL: www.linkhousing.org.uk
VI.5) Date of dispatch of this notice
09/10/2019