II.2.1) Title
Beaumont School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Beaumont School, St Albans, Hertfordshire, UNITED KINGDOM.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at both schools.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit-for-purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
For Beaumont School the contract being tendered is for 3 years in duration from 1.4.2020 until 31.3.2023 with the option for the school to then extend for a further 2-year period.
Current cleaning arrangements:
— at present there are 14 cleaning staff employed at this school where the structure is:
—— 1 Working supervisor ~ 25 hours (5 hours non working),
—— 7 cleaning operatives ~ 105 hours (15 hours each),
—— 6 cleaning operatives ~ 120 hours (20 hours each),
— currently the majority of the school’s blocks are cleaned at the end of the school day with the sports hall block having a refresh of the toilet/changing facilities after school (due to evening community use) and the main daily cleaning of this block taking place in the morning before school starts,
— the current incumbent contractor is Cleantec Services Ltd,
— there are not any incumbent members of cleaning staff who are members of the LGPS,
— the annual value of the current contract at this school is 110 914 GBP.
Further information:
— the total value of the current cleaning provision at Beaumont is 554 570 GBP over a 5 year term,
— the total value of the current cleaning provision at Verulum is 438 394 GBP over a 3 year 9 month term,
— please be advised that the schools have a minimum requirement for a contractor’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,
— the minimum annual turnover your company must have achieved to be accepted onto this project is 250 000 GBP.
Please be advised that the schools each reserve the right to choose their own supplier as the winning bidder of this tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.1) Title
Verulam School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Verulam School, St Albans, Hertfordshire, UNITED KINGDOM.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at both schools.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit-for-purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
For Verulum School the contract being tendered is for 21 months in duration from 1.4.2020 until 31.12.2021 with an option to extend for a further 2 years.
At the end of the initial contract term, the next tender may involve a number of schools across the Alban Academies Trust to which Verulum belong.
The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangements:
— at present there are 15 cleaning staff employed at this school where the structure is:
—— 1 non-working cleaning supervisor ~ allocated to Verulam 1 day a week,
—— 1 additional working supervisor,
—— 12 cleaning operatives at Verulam school,
—— 1 cleaning operative at Sandpit Lane,
— the current incumbent contractor is Alban Cleaners,
— there are not incumbent members of cleaning staff who are members of the LGPS,
— the annual value of the current contract at this school is 116 905 GBP.
Further information:
— the total value of the current cleaning provision at Beaumont is 554 570 GBP over a 5 year term,
— the total value of the current cleaning provision at Verulum is 438 394 GBP over a 3 year 9 month term,
— please be advised that the schools have a minimum requirement for a contractor’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,
— the minimum annual turnover your company must have achieved to be accepted onto this project is 250 000 GBP.
Please be advised that the schools each reserve the right to choose their own Supplier as the winning bidder of this tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No