Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Weydon Multi Academy Trust
Weydon Lane
Farnham
GU9 8UG
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.weydonmat.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmuspartnership.co.uk/sq/weydon-mat/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Weydon Multi Academy Trust — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Weydon Multi Academy Trust (WMAT).
WMAT is a group of schools based in the Farnham/Haslemere area of Surrey comprising 3 secondary schools and 2 special needs schools:
This tender is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of providing cleaning services within the 3 secondary schools — Weydon School, Farnham Heath End School and Woolmer Hill School in the first instance. As the 2 special needs schools cleaning contracts come to renewal points, those schools may also be added to the MAT cleaning contract, as may any other schools which join the MAT during the period of this contract.
II.1.5) Estimated total value
Value excluding VAT:
888 675.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
See II.1.4) Short description
Surrey, UNITED KINGDOM.
II.2.4) Description of the procurement
WMAT has put significant investment into creating and maintaining world class facilities within our schools. Weydon has benefited from extensive refurbishment and enjoys an array of excellent learning environments, classrooms and facilities. More recently, Farnham Heath End School has opened a brand new 8 classroom facility with a large library and sports hall. A significant part of the existing estate at Farnham Heath End School was also refurbished to create excellent learning facilities.
As a Trust, we now wish to develop a group-wide approach to our procurement to harness the benefits of being a locally based group of schools. We are looking to appoint a contractor who will help us to both maintain and improve on the cleaning across our secondary schools, working with us innovatively to harness the benefits of regular and periodic cleaning to ensure excellence in our cleaning.
The contract being tendered is for 3 years in duration from April 2020 to April 2023 and will operate as a fixed price contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the schools, which currently includes daily cleaning, periodic/holiday cleaning, internal and external window cleaning options.
Whilst the MAT prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current annual contract in 2018/19 was:
— Weydon School 145 095 GBP,
— Woolmer Hill School 64 347 GBP,
— Farnham Heath End School 86 683 GBP.
WMAT expects the successful supplier to enable the continued development of cleaning services. The MAT expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of the MAT in ensuring world class learning facilities.
As a MAT we are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. We are looking to appoint a supplier who will work innovatively in partnership with the MAT and individual schools within the MAT.
Please be advised that this contract will be let on a 3-year basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
888 675.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/12/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/weydon-mat/
The closing date for receipt of the selection questionnaire is 15.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Weydon Multi Academy Trust
Farnham
UK
VI.5) Date of dispatch of this notice
09/10/2019