Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Contact person: David Loudon
Telephone: +44 7903174083
E-mail: david.loudon@dtl-creative.co.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply and Implementation of a Cloud Based Finance and Purchase to Pay (P2P) System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide a fully managed implementation of a tried, tested and proof of concept Cloud based finance and P2P system which is accessible from office based desktops and laptops, but also mobile devices.
II.1.5) Estimated total value
Value excluding VAT:
230 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Selkirk.
II.2.4) Description of the procurement
SBHA are seeking a cloud based finance and P2P system, comprising of the following:
— fully managed implementation of a new system,
— provide a future proofed set of technologies for the association,
— provide a management information and reporting system,
— provide integration with the Northgate Housing Management System and other systems as specified in the specification of requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
SBHA wish the option of extending the contract (based on satisfactory performance of the supplier and solution) for a further 2 years in 12-month increments.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
ESPD Q 4A.1 and 4A1.1 Standard Requirement as set out.
ESPD Q 4A.2 To be completed if applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD Q 4B1.1 Provision of general turnover for 2016, 2017 and 2018 ESPD Q 4B2.1 provision of specific turnover for 2016, 2017 and 2018 ESPD Q 4B.4 liquidity ratio to be provided.
ESPD Q 4B.5.1. a, b and 5.2.
— professional risk indemnity: 1 000 000 GBP,
— employer's compulsory liability: 5 000 000 GBP,
— public liability: 1 000 000 GBP.
ESPD Q 4B.6 Confirmation of Experian Account.
Minimum level(s) of standards required:
Experian Score of 70 and above.
Turnover for 3 years both general and where appropriate specific.
Confirm have or will commit to having Insurances as set out above and in the ESPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD Q 4C1.2 3 Relevant examples of supplies and services in last 3 years
Minimum level(s) of standards required:
Supply and implementation of proposed system in a Housing Association environment or equivalent is mandatory.
Supply and implementation of a proposed system in a Scottish Housing Association or equivalent is desirable.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/11/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/11/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=598723
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
SBHA are a responsible provider of social Housing in the Scottish Borders, with a desire to measure and monitor its social and economic impact. Please be aware that we will be looking to the consideration of how our successful supplier can assist us in contributing to our goals and objectives as set out in the specification of requirements.
(SC Ref:598723)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
Fax: +44 1750724445
Internet address(es)
URL: http://www.sbha.org.uk
VI.5) Date of dispatch of this notice
10/10/2019