Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Harrogate Borough Council
Civic Centre, St Luke's Avenue
Harrogate
HG1 2AE
UK
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.harrogate.gov.uk/
Address of the buyer profile: http://www.harrogate.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Site Stewarding Service for Harrogate Convention Centre
Reference number: DN410912
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Harrogate Convention Centre (HCC) is seeking a contractor for the delivery of a Stewarding service across the whole site including the Royal Hall. The Convention Centre is wholly owned by Harrogate Borough Council and offers exhibition and conference services to a wide range of clients and customers. The contract will run for a period of three years with an option for an extension for a further three, 12 month extensions dependent upon the outcome of reviews of the service provision. It is envisaged that the contract will commence October 2019.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
235 875.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79950000
98341000
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
Harrogate Convention Centre (HCC) is seeking a contractor for the delivery of a Stewarding service across the whole site including the Royal Hall.
The Convention Centre is wholly owned by Harrogate Borough Council and offers exhibition and conference services to a wide range of clients and customers. It is crucial to the local economy bringing in more than 300 000 visitors to the District in addition to helping to generate 3,000 local jobs in support industries such as hotels, guest houses, restaurants, shops and transport and event services.
This service is one of the determining factors for clients when choosing a venue and so understanding and exceeding customer expectations is crucial. In return the successful contractor can expect a high level of commitment and will be contributing to future success for the venue and the local economy.
The contract will run for a period of 3 years with an option for an extension for a further three, 12 month extensions dependent upon the outcome of reviews of the service provision. It is envisaged that the contract will commence October 2019.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 103-249920
Section V: Award of contract
Lot No: 1
Contract No: DN410912
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/09/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Showsec International Limited
02187286
Regent House, 16 West Walk
Leicester
LE1 7NA
UK
Telephone: +44 1162043333
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 235 875.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Harrogate Borough Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
10/10/2019