Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
National Citizen Service
The Pembroke Building, Kensington Village, Avonmore Road
London
W14 8DG
UK
Telephone: +44 8001978010
E-mail: procurement@ncstrust.org.uk
NUTS: UK
Internet address(es)
Main address: www.ncsyes.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NCS Re-commissioning Programme — Accommodation Booking Partner
II.1.2) Main CPV code
55110000
II.1.3) Type of contract
Services
II.1.4) Short description
The Trust is a not-for-profit social enterprise established to shape, support, champion and lead a thriving National Citizen Service.
The NCS Trust promotes social cohesion, social mobility and social engagement and does this through an activity-based programme delivered three times each year — 3 and 4 weeks in summer and 3 weeks in Autumn.
The first 2 phases (of 3) of the Summer programme involve a residential element, offering young people the opportunity to live independently, away from home. The residential element and associated requirements are the subject of this contract award.
The Trust is awarding a contract to a single accommodation booking partner to search and secure phase 1 and phase 2 accommodation and related services on behalf of the Trust for both Summer and Autumn seasons.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
All regions of ENGLAND.
II.2.4) Description of the procurement
The accommodation booking partner will be responsible for:
— engaging the phase 1 and phase 2 accommodation market with support from the Trust,
— report on available accommodation and terms to the Trust contract directly with venues based on Trust booking instructions,
— book, pay and contract manage venues including booking adjustments,
— invoice the Trust periodically for payments,
— support the Trust to manage quality and baseline specifications for venues,
— support the Trust to run accessible, inclusive programmes for young people,
— work transparently with venues and the Trust and comply will NCS policies and standards,
— provide additional related services.
The maximum value of the contract includes the management fee directly payable to the accommodation booking partner and pass-through accommodation/activity charges due to the venue providers.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The compressed timeline was driven by the need to have an accommodation booking partner appointed in time to support provision of accommodation for the Summer 2020 delivery period in line with the core recruitment window for NCS. The scale and complexity of the project requires the winning bidder to have at least a month to carry out the necessary mobilisation and service readiness. It became urgent following a failed award from a CCS framework.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 085-203917
Section V: Award of contract
Title: NCS Re-commissioning Accommodation Booking Partner
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/08/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Invasion Camp Group Ltd
2607 Beetham Tower, 301 Deansgate
Manchester
M3 4LT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract term is up to sixty-six (66) months and includes 3 programme delivery years with 2 optional 1 year extensions.
Projected booking spend — 110 000 000 GBP — 200 000 000 GBP (approx 35 000 000 GBP-40 000 000 GBP per year. This is the amount the Trust anticipates will flow through the accommodation booking partner). Management fee: 100 000 GBP-1 350 000 GBP (estimated amount Trust would pay to the the supplier in management fees per annum). The estimated value is not guaranteed expenditure and is subject to budgetary approvals.
VI.4) Procedures for review
VI.4.1) Review body
NCS Trust
The Pembroke Building, Kensington Village, Avonmore Road
London
W14 8DG
UK
E-mail: procurement@ncstrust.org.uk
VI.5) Date of dispatch of this notice
10/10/2019