II.2.2) Additional CPV code(s)
75123000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
The service is required to be delivered throughout the local authority area of Eden; including but not limited to, the market town of Penrith.
II.2.4) Description of the procurement
Eden District lies in eastern Cumbria and has an area of 2 156 km2, making it the largest non-unitary area in England and Wales. In 2011, the population of Eden was 52 564. The population is scattered throughout small villages across a wide rural area, with more than half the population living outside the four main towns of Penrith, Alston, Appleby and Kirkby Stephen.
The client is seeking bids from service providers to provide the administration of its housing allocation and homelessness functions covering the following key areas:
— administration of the EDC housing advice function,
— administration of the EDC homelessness function,
— management of the EDC housing register.
The service is required to be delivered throughout the local authority area of Eden; including but not limited to, the market town of Penrith. It will be a requirement of the successful service provider to make available a minimum of six units of temporary accommodation within Penrith, covering all of the following property types:
— 2 x 2 or 3 bedroom family houses,
— 4 x 1 or 2 bed flats.
At least one unit of temporary accommodation should be suitable for use by a person(s) with a physical disability.
The outcome of the tender process will be a single contract with one service provider. The contract will be for a maximum 10 year duration, with break clauses at the following years, subject to EDC requirements and the performance of the successful service provider:
— 2 years,
— 5 years,
— 8 years.
The anticipated contract commencement date is 1.4.2020.
The estimated annual contract value is 300 000 GBP, excluding VAT (subject to inflationary increase as identified in the ‘Price and Price Movement’ section of the tender) based upon historical expenditure, however, this is an estimate only. This is for information only and no guarantees are given, nor are implied as to the value of business that will be placed with the successful service provider. EDC accepts no liability for any inaccuracies in the estimates provided. EDC reserves the right to vary the volume of work during the life of the contract. The estimated annual expenditure is subject to increase/decrease in line with legislative changes.
The contract will be available to the following, such that each of the following will be entitled to purchase services from the successful bidder at the discretion of EDC:
— EDC and any subsidiary undertakings of EDC both current and future,
— all parts of any current or future group structure of which EDC is, or may become, a part,
— any entities which fall into either of the following categories and which are permitted by EDC to make particular purchases under the contract from time to time:
(a) any joint venture entities (whether companies, limited liability partnerships or otherwise) in which EDC or any subsidiary undertakings of EDC participates from time to time (whether as a shareholder, member or otherwise);
(b) other contracting authorities including registered providers of Social Housing within England and Wales (as defined by the Housing and Regeneration Act 2008), Registered Social Landlords within Scotland (as defined by the Housing (Scotland) Act 2010) and local authorities across the UK.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The contract will be re-tendered to ensure ongoing provision of the service, subject to the requirements of EDC.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for a maximum 10 year duration, with break clauses at the following years, subject to EDC requirements and the performance of the successful service provider: 2 years, 5 years and 8 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No