Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Calvay Housing Association
The Calvay Centre, 16 Calvay Road, Barlanark
Glasgow
G33 4RE
UK
E-mail: richard.innes@jmpsurveyors.com
NUTS: UKM82
Internet address(es)
Main address: http://www.calvay.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA21502
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
JMP Surveyors
Royal Terrace
Glasgow
G37NY
UK
E-mail: richard.innes@jmpsurveyors.com
NUTS: UKM82
Internet address(es)
Main address: http://jmpsurveyors.com/services.html
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Calvay Housing Association — Landscape Maintenance 2020-2023
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
3 year landscape maintenance services contract for areas owned by Calvay Housing Association located in the Barlanark area of Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
225 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Barlanark.
II.2.4) Description of the procurement
It is the clients intention to enter into a contract with a main contractor from 1.4.2020 to 31.3.2023 to deliver their routine maintenance and reactive repair work to hard and soft landscaped areas owned by Calvay Housing Association.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
225 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Dual stage procedure:
Specific requirements can be found within Section III) of the contract notice.
Part III) and Section B and D Part IV) shall be scored on a pass/fail basis, Section C of Part IV) of the ESPD (Scotland) shall be scored as follows:
Bidders must pass minimum standard criteria — ESPD (Scotland) shall be scored as follows:
0 — Unacceptable — nil/inadequate response. Failure to demonstrate previous experience etc relevant to the criteria.
1 — Poor — response partially relevant but generally poor. The response shows some elements of relevance to the criteria but contains insufficient/limited detail.
2 — Acceptable — response is relevant and adequate. Demonstrates experience, knowledge, skills etc but may lack detail in some aspects of similarity, etc.
3 — Good — response is relevant and good. Sufficiently demonstrates a good level of experience, knowledge, etc. relevant to providing similar services to similar clients.
4 — Excellent — response is completely relevant and overall excellent — Comprehensive and transparent.
Question 4C.1 (60 %), 4C.4: (10 %), 4C.6: (10 %), 4C.6.1: (10 %), 4C.9: (5 %), 4C.10: (5 %).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Membership of Professional body relevant to the bidders activities.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Please refer to this section when completing Section 4B of the ESPD (Scotland):
Question 4B.1.1: Bidders shall be required to have a minimum yearly turnover of 150 000,00 GPB for the last 3 financial years. Evidence of which shall be requested by the buyer by way of annual accounts.
Question 4B.5.5: It is a requirement of the contract that bidders hold, or can commit to obtaining, prior to any subsequently awarded contract, the type and levels of insurance indicated below:
— employers liability insurance: 5 000 000,00 GBP,
— public liability insurance: 2 000 000,00 GBP,
— professional indemnity insurance: 2 000 000,00 GBP.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Please refer to this section when completing Section 4C/D of the ESPD (Scotland):
Question 4C.1: Bidders shall be required to provide a minimum of 3 examples of contracts which demonstrate ability to perform contracts over the last 5 years of the size, scope and nature similar to the works detailed in the notice.
Question 4C.4: Bidders shall be required to confirm that they have a relevant supply chain management and tracking systems to deliver the works requirements.
Question 4C.6: Bidders shall be required to confirm that their directly employed operatives/subcontractors have the relevant qualifications in there respective trades.
Question 4C.6.1: Bidders shall be required to confirm that all supervisors are trade qualified and also have supervisory qualifications.
Question 4C.9: Bidders shall be required to confirm plant/technical equipment available to themselves in relation to the works.
Question 4C.10: Bidders shall be required to confirm whether they tend to subcontract the works and if so what proportion.
Question 4D.1: Quality assurance schemes and environmental management standards — the bidder must hold accredited 3rd party certification in accordance with BS EN ISO9001 (or equivalent).
NB: If the bidder cannot fulfill all of the above requirements they should not submit an ESPD (Scotland) Document.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/12/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
September 2022.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=600537
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders shall be required to make proposals in regard to community.
Benefits as part of the ITT quality questionnaire included within the Stage 2 tender package.
(SC Ref:600537)
VI.4) Procedures for review
VI.4.1) Review body
JMP Construction and Property Consultants
12 Royal Terrace
Glasgow
G3 7NY
UK
Telephone: +44 1413330363
VI.5) Date of dispatch of this notice
10/10/2019