Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons acting jointly of the Houses of Parliament, London, SW1A 0AA, and in addition the delivery authority to be established pursuant to the Parliamentary Buildings (Restoration and Renewal) Bill 2017-19
Westminster
London
SW1A 0AA
UK
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600
NUTS: UKI32
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FWK1121-Programme, Project and Cost Management Services
Reference number: FWK1121
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
The authority intends to establish a sole supplier framework with a suitably qualified and experienced provider of programme, project and cost management services to support a portfolio of projects predominantly (but not exclusively) on Parliaments’ Northern Estate. The services may include but may not be limited to:
— programme management,
— project management,
— contract administration (NEC3/NEC4 suite of contracts),
— cost management/consultancy,
— design management,
— change management,
— risk management,
— construction management,
— health and Safety and CDM advisory services,
— stakeholder management,
— statutory planning and approvals project management,
— programme controls and reporting,
— moves management and other similar or related construction project management services as may be required by the authority.
II.1.5) Estimated total value
Value excluding VAT:
95 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71540000
71530000
71541000
71520000
71247000
71322100
71244000
71317210
71324000
71317100
71248000
71313410
71242000
79411000
71240000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
The authority intends to establish a sole supplier framework with a suitably qualified and experienced provider of programme, project and cost management services to support a portfolio of projects predominantly (but not exclusively) on Parliaments’ Northern Estate. Consisting of a unique built asset portfolio, the Northern Estate consists of a range of Grade I, II and II* listed buildings several of which require refurbishment due to, amongst other factors, the age and fragility of the buildings; the inadequacy of mechanical and electrical services; poor environmental performance; fire safety improvement requirements and otherwise. Services may also be required to support the Northern Estate Programme to develop additional space and facilities required for the House of Commons to decant from the Palace of Westminster, including an operational Chamber, Committee rooms and House support services. While the authority’s current preference is for a single point of responsibility model, it is willing to consider other models/constructs. The Services may include but not be limited to:
— programme management,
— project management,
— contract administration (NEC3/NEC4 suite of contracts),
— cost management/consultancy,
— design management,
— change management,
— risk management,
— construction management,
— health and safety and CDM advisory services,
— stakeholder management,
— statutory planning and approvals project management,
— programme controls and reporting,
— moves management,
— other similar or related construction project management services as may be required by the authority. Estate projects and programmes utilise the RIBA Plan of Work 2013; CIC Level 2 BIM and the NEC3/4 suite of contracts. The authority recognise that the estate programme of work will require an experienced and suitably skilled programme, project and cost management team capable of managing the scale, technical complexity, logistical complexity, heritage considerations and level of public scrutiny of the programme(s).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Full details provided in procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: The Authority note this as the exceptional case in order to avoid re-procurement of critical enabling services that would cause the Authority disproportionate technical and operational challenge when the programme is at its peak. Additional justification is provided within procurement documentation.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 174-424205
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/11/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons acting jointly of the Houses of Parliament, London, SW1A 0AA, and in addition the delivery authority to be established pursuant to the Parliamentary Buildings (Restoration and Renewal) Bill 2017-19 are intending to award a sole supplier framework agreement for the provision of programme, project and cost management services. Potential suppliers should note that the authority is unable to accept a position where the successful programme, project and cost management services framework supplier can manage services or works provided by their own organisation or affiliates or certify payment for the same. It is accordingly the view of the authority that any contractor which is party to a works or service contract on the Northern Estate Programme or elsewhere on the parliamentary estate where such scenario exists would be conflicted, within the meaning of Regulation 58(17) of the Public Contracts Regulations, so as to negatively affect its performance of this contract and the corporate officers accordingly intend to exclude any such person from participating in this competition. This procurement does not replace the strategic estate framework for project management and cost management services [FWK1093] but does supersede the contract for programme, project and cost management awarded January 2017 [COM1273] which is being concluded in accordance within the terms of that contract. The SQ documents will be accessible at the Houses of Parliament e-procurement portal: http://in-tendhost.co.uk/parliamentuk Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents, select the tender reference FWK1121 in the ‘current tenders’ list; click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding. Late tenders will not be accepted. If you are uploading multiple documents, you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
11/10/2019