Contract notice
Section I: Contracting
authority
I.1) Name and addresses
PCC for Avon and Somerset
N/A
PO BOX 37. Valley Road, Portishead
Bristol
BS20 8QJ
UK
Contact person: Jo Drewe
E-mail: jo.drewe@avonandsomerset.police.uk
NUTS: UKK1
Internet address(es)
Main address: https://avonandsomerset.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/31798
I.1) Name and addresses
PCC for Gloucester
County Police HQ, 1 Waterwells Drive, Quedgeley
Gloucester
GL2 2AN
UK
Contact person: Jo Drewe
E-mail: jo.drewe@avonandsomerset.police.uk
NUTS: UKK1
Internet address(es)
Main address: www.gloucestershire.police.uk
I.1) Name and addresses
PCC for Wiltshire and Swindon
Police HQ, London Road
Devizes
SN10 2DN
UK
Contact person: Jo Drewe
E-mail: jo.drewe@avonandsomerset.police.uk
NUTS: UKK1
Internet address(es)
Main address: www.wiltshire.police.uk
I.1) Name and addresses
PCC for Dorset, Devon and Cornwall
Police HQ, Middlemoor
Exeter
UK
Contact person: Jo Drewe
E-mail: jo.drewe@avonandsomerset.police.uk
NUTS: UKK
Internet address(es)
Main address: www.wiltshire.police.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30515&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30515&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Regional Tender for Insurance Services excluding Broker Services
Reference number: SPS 0814
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a regional insurance tender for 4 South West Police Services comprising, Avon and Somerset Constabulary, Devon and Cornwal and Dorset Police, Gloucestershire Constabulary, Wiltshire Police.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
The range of services are divided into lots for this procurement process as follows:
Lot 1: property insurance (material, BI, money and computer);
Lot 2: liability;
Lot 3: motor;
Lot 4: engineering;
Lot 5: airside;
Lot 6: crime;
Lot 7: personal accident/business travel;
Lot 8: marine;
Lot 9: terrorism.
There are 4 zipped folders which contain all the tender documents, claims history and general information for each of the 4 regional police forces for each lot.
Please note that bids must be on standalone basis for each of the forces. Each quote for each authority within SWP must be valid as standalone quote.
Each lot will be awarded to one single insurer. Each force will have an individual insurance contract, as SWP does not intend to pool risks as a consortium. Therefore, each member force’s claims history and risk management will affect their premium rather than the group’s premiums.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Each contracting authority will have the right to extend for a period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This tender is open to insurance companies who must be licensed to transact business in the categories listed either in the UK or the EC Member State domicile.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must have an acceptable standard and poor’s rating or alternatively proof of security to the satisfaction of the contracting authority. Should this financial rating not be maintained during the term of the contract period, the contracting authority has the right to terminate the long term agreement.
Minimum level(s) of standards possibly required:
Copy of last 3 years annual report and accounts standard and poor's (or equivalent) rating.
This includes compliance with the standard selection questionnaire (SQ).
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
This tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or the EC Member State of domicile.
Insurers must be authorised by the UK FCA or equivalent.
Certain restrictions may apply to the statutory covers in accordance with UK law.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2020
IV.2.7) Conditions for opening of tenders
Date:
22/11/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
PCC for Avon and Somerset Police
Police HQ, PO Box 37, Valley Road, Portishead
Bristol
BS20 8QJ
UK
Internet address(es)
URL: https://avonandsomerset.police.uk
VI.5) Date of dispatch of this notice
11/10/2019