Contract notice
Section I: Contracting
authority
I.1) Name and addresses
PCC for North Wales Police and North Wales Police
n/a
Force Headquarters, Glan-y -don, Abergele Road
Colwyn Bay, North Wales
LL29 8AW
UK
Contact person: Kim Richards
E-mail: kim.richards@nthwales.pnn.police.uk
NUTS: UKL
Internet address(es)
Main address: http://www.north-wales.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33183
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29694&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=29694&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance for Northern Police Consortium (NPC) Forces
Reference number: 36734
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The NPC are a group of 8 Police Forces who work together on insurance. The Forces are:
— North Wales,
— Greater Manchester,
— Cheshire,
— Lancashire,
— Merseyside,
— South Yorkshire,
— West Yorkshire,
— Nottinghamshire.
The Forces are looking for insurance to cover the following lots:
1) Commercial combined;
2) Combined liability;
3) Motor;
4) Crime/FG;
5) Personal accident and travel;
6) Engineering services;
7) Combined liability and motor.
The contract will commence on 1.4.2020 for a period of 3 years, with the option to extend for a further 2 years.
Each of the Forces retains the right to award to one or no suppliers in each lot individually, or not to award at all.
Any queries must be raised via the portal at https://uk.eu-supply.com/login.asp?B=BLUELIGHT
The closing date for clarification questions is 18.11.2019.
The closing date is 2 p.m. on 27.11.2019.
II.1.5) Estimated total value
Value excluding VAT:
33 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Between 0 and 6 lots per Force.
Each lot will be evaluated separately for each Police Force.
Awards will either be made in Lot 1 and 3 separately or in Lot 7, but not all 3. This may differ per Force.
Package bids will not be accepted other than those requested within the ITT.
No guarantee is made that all Forces will award a contract out of this tender process.
II.2) Description
Lot No: 1
II.2.1) Title
Insurance for Northern Police Consortium (NPC) Forces
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Northern Police Consortium are a group of 8 Police Forces who work together on Insurance issues and insurance procurement. The Forces are:
— North Wales,
— Greater Manchester,
— Cheshire,
— Lancashire,
— Merseyside,
— Nottinghamshire,
— South Yorkshire,
— West Yorkshire.
The Forces are looking for Insurance to cover the following lots:
1) Commercial combined;
2) Combined liability;
3) Motor;
4) Crime/FG;
5) Personal accident and travel;
6) Engineering services;
7) Combined liability and motor.
The contract will commence on 1.4.2020 and run for a period of 3 years, with the option to extend for a further 2 years.
Each of the Forces retains the right to award to one or no suppliers in each lot individually.
Any queries must be raised via the E-tendering portal at https://uk.eu-supply.com/login.asp?B=BLUELIGHT
The closing date for clarification questions will be 6.11.2019. Please note that no correspondence will be entered into outside of the system.
The closing date is 2 p.m. on 18.11.2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
33 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Only as stated within the Invitation to tender documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Each of the Northern Police Consortium Forces holds their own budget and therefore we tender as a Group but retain our right to award contracts on an individual basis in relation to best offering for each Force. Contracts will be entered into individually with successful suppliers by each of the Police and Crime Commissioners for the relevant Forces.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the ITT.
Minimum level(s) of standards required:
Bidders must hold an AM Best rating of BBB+ or equivalent. Bidders should also be authorised and regulated by the Financial Conduct Authority or their nominated exclusive agent who are also authorised and regulated by the Financial Conduct Authority.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per ITT
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
Justification for any framework agreement duration exceeding 4 years: Limited marketplace for Bluelight insurance risks, five year contract will give us security of supply for a longer period.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2019
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
27/05/2020
IV.2.7) Conditions for opening of tenders
Date:
27/11/2019
Local time: 14:00
Place:
North Wales Police Force Headquarters
Information about authorised persons and opening procedure:
Procurement Officer
Force Solicitor
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Head of Procurement
FHQ, Glan y Don
Old Colwyn
LL29 8AW
UK
E-mail: procurement@nthwales.pnn.police.uk
VI.5) Date of dispatch of this notice
11/10/2019