Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kingston Hospital NHS Foundation Trust
Vera Brown House, Galsworthy Road
Kingston upon Thames
KT2 7QB
UK
Contact person: Mr Jon Beeson
Telephone: +44 2089735315
E-mail: jon.beeson2@nhs.net
NUTS: UKI
Internet address(es)
Main address: http://www.kingstonhospital.nhs.uk/
Address of the buyer profile: http://www.kingstonhospital.nhs.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fully Managed Electronic Document Management (EDM) Solution and Outsourced Scanning Services
Reference number: DN311997
II.1.2) Main CPV code
48613000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of hosted, fully managed Electronic Document Management (‘EDM’) solutions to digitise the existing paper medical records (Lot 1) as well as services for the scanning of the paper medical records for presentation in the EDM (Lot 2).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
3 500 000.00
GBP/ Highest offer:
3 800 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Electronic Document Management (EDM) Services
II.2.2) Additional CPV code(s)
48311100
48613000
72263000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Provision of an Electronic Document Management (EDM) solutions to provide:
— hosting services to specified SLAs,
— a fully hosted EDM solution on a ‘software as a service’ basis,
— implementation services for the EDM solution.
II.2.5) Award criteria
Quality criterion: Technical and quality
/ Weighting: 75
Cost criterion: Contract cost
/ Weighting: 25
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract for up to 3 years (36 months) beyond the initial term of 7 years (84 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Outsourced Scanning Services
II.2.2) Additional CPV code(s)
79999100
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Provision of a fully outsourced managed scanning service to scan the existing paper medical records.
II.2.5) Award criteria
Quality criterion: Technical and quality
/ Weighting: 60
Cost criterion: Contract cost
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract for up to 1 year (12 months) beyond the initial term of 4 years (48 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 234-486387
Section V: Award of contract
Lot No: 1
Contract No: KP1152-1
Title: Fully managed Electronic Document Management (EDM) Solution and Outsourced Scanning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2019
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Swiss Post Solutions Ltd
04482213
Richmond Upon Thames
TW9 2PR
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: KP1152-2
Title: Outsourced Scanning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2019
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hugh Symons Group Ltd
10537839
Poole
BH12 4AR
UK
NUTS: UKK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 000 000.00
GBP
/ Highest offer:
1 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Kingston Hospital NHS Foundation Trust
Kingston Upon Thames
UK
E-mail: jon.beeson2@nhs.net
VI.5) Date of dispatch of this notice
14/10/2019