Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Eastern Universities Purchasing Consortium (NEUPC) Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Contact person: Ellie Wilkinson
Telephone: +44 1132028148
E-mail: ellie.wilkinson@leeds-art.ac.uk
NUTS: UKE42
Internet address(es)
Main address: http://www.neupc.ac.uk/
Address of the buyer profile: https://neupc.delta-esourcing.com
I.1) Name and addresses
APUC (Advanced Procurement for Universities and Colleges)
APUC Ltd, Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: enquiries@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk/
I.1) Name and addresses
HEPCW (Higher Education Purchasing Consortium, Wales)
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920874016
E-mail: h.allaway@wales.ac.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.hepcw.ac.uk/
I.1) Name and addresses
LUPC (London Universities Purchasing Consortium)
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
UK
Telephone: +44 2073072760
E-mail: enquiries@lupc.ac.uk
NUTS: UKI
Internet address(es)
Main address: http://www.lupc.ac.uk/
I.1) Name and addresses
NWUPC (North West Universities Purchasing Consortium)
Albert House, 17 Bloom Street
Manchester
M1 3HZ
UK
Contact person: sarah.dye@manchester.ac.uk
Telephone: +44 1612348000
E-mail: rikaya.knott@manchester.ac.uk
NUTS: UKD3
Internet address(es)
Main address: https://www.nwupc.ac.uk/
I.1) Name and addresses
SUPC (Southern Universities Purchasing Consortium)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BZ
UK
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS: UKJ1
Internet address(es)
Main address: https://www.supc.ac.uk/
I.1) Name and addresses
Crescent Purchasing Ltd (CPC Ltd)
Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 8000662188
E-mail: helpdesk@thecpc.ac.uk
NUTS: UKD3
Internet address(es)
Main address: https://www.thecpc.ac.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Art and Craft Materials
Reference number: MUS2001NE
II.1.2) Main CPV code
37800000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots.
Lot 1: Fine Art, Graphic, and Crafting Materials.
Lot 2: Art Papers.
Items to be procured include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, crafting tools, cartridge paper, card, mountboard, and newsprint.
II.1.5) Estimated total value
Value excluding VAT:
5 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may bid for the following combination of lots: either Lot 1 or Lot 2 separately, or for both lots together. If bidding for both lots, please ensure that you include completed award criteria and pricing schedules for both lots. It is intended that the framework agreement will be awarded to a maximum of 4 bidders per lot.
II.2) Description
Lot No: 1
II.2.1) Title
Supply of Fine Art, Graphic and Craft Materials
II.2.2) Additional CPV code(s)
37820000
39224210
44812000
44812300
37821000
37822000
37822200
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.
Lot 1: Fine Art, Graphic, and Crafting Materials.
Products include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, tapes, and crafting tools.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract for up-to 2 periods of 12 months each. The maximum contract length is 48 months..
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so. NEUPC envisage awarding a four (top ranked) suppliers to each lot of the framework.
Lot No: 2
II.2.1) Title
Supply of Art Papers
II.2.2) Additional CPV code(s)
37820000
37823000
37823500
37823200
37823600
22990000
22992000
37823800
30197645
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.
Lot 2: Art Papers.
Products include, but are not limited to, cartridge paper, card, mountboard, newsprint, tissue paper, and tracing paper.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to invitation to tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/11/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/11/2019
Local time: 08:00
Place:
Leeds Arts University.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/25G5VC9M45
GO Reference: GO-20191016-PRO-15479719
VI.4) Procedures for review
VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Telephone: +44 1134871750
VI.5) Date of dispatch of this notice
16/10/2019