Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Loreburn Housing Association
Huntingdon, 27 Moffat Road
Dumfries
DG1 1NN
UK
Telephone: +44 1387321300
E-mail: garya@loreburn.org.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.loreburn.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance MTC – Galloway Region
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Loreburn Housing Association is looking to procure a single contractor to carry out its ground maintenance for both its properties and offices. The contract will cover the Galloway Region.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Galloway Region.
II.2.4) Description of the procurement
Ground maintenance services for the Galloway Region.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Cost of service
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
We are looking to award a 3-year contract with an option to extend for a further 2 x single year periods based on the contractor/'s meeting our agreed KPI's.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See attached ESPD project particulars and ESPD guidance document.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See attached ESPD project particulars and ESPD guidance document.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See attached ESPD project particulars and ESPD guidance document.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's will are provided.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/11/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2022, 2023 or 2024 depending on extension options taken.
This contract will end in either November 2021, 2022 or 2023 to come in line with the existing GM contract for the Dumfriesshire Region which is already under contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you read very carefully and comprehensively the attached documents with this notice and complete them correctly and as directed.
This contract will end in either November 2022, 2023 or 2024 to come in line with the existing GM contract for the Dumfriesshire Region which is already under contract.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=601286.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
See attached community benefits matrix.
(SC Ref:601286)
VI.4) Procedures for review
VI.4.1) Review body
Loreburn Housing Association
Huntingdon, 27 Moffat Road
Dumfries
DG1 1NN
UK
Telephone: +44 1387321300
Internet address(es)
URL: http://www.loreburn.org.uk/
VI.5) Date of dispatch of this notice
16/10/2019