Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
UK
Contact person: Adrian Wood
Telephone: +44 1334462523
E-mail: procurement@st-andrews.ac.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.st-andrews.ac.uk/procurement/
Address of the buyer profile: https://www.st-andrews.ac.uk/media/procurement/buyer-profile.pdf
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estates: Computer Aided Facilities Management/Integrated Workplace Management System
Reference number: EST/291118/SW/SL
II.1.2) Main CPV code
48420000
II.1.3) Type of contract
Supplies
II.1.4) Short description
University of St Andrews – computer aided facilities management/integrated workplace management system
Supply, installation, training, support and maintenance of (replacement) facilities management system for the University of St Andrews Estates Unit.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
366 700.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
UK — St Andrews
II.2.4) Description of the procurement
University of St Andrews – computer aided facilities management/integrated workplace management system
Supply, installation, training, support and maintenance of (replacement) facilities management system for the University of St Andrews Estates Unit.
Overview of the contract requirement:
The university of St Andrews Estate comprises of 258 000 m2 in 157 buildings, with more than 80 000 critical assets. Buildings and assets of the campus range from Medieval Libraries to cutting edge scientific research laboratories and student residences with some 4 052 bed spaces. The value of the Real Estate is in the region of 1 000 000 000 GBP, and Estates currently manage approximately of 20 000 work requests per annum.
The scope of the tender is for the provision of a computer aided facilities management (CAFM)/integrated workplace management (IWMS)/security incident management systems solution which will be central to enabling the University to move away from the current, largely reactive maintenance approach to an approach where we actively manage our critical assets and perform more planned and preventative and condition-based maintenance.
The CAFM/IWMS solution should provide functionality in the following areas of current project scope.
— asset management and lifecycle,
— reactive maintenance,
— service desk,
— planned preventative maintenance,
— change management (maintenance/improvement/modification projects),
— security incident management,
— financial management (budgeting/forecasting/planning),
— inventory management,
— asbestos management,
— contractor management,
In the future the University may be interested in extending scope during a future project to include:
— health and safety management,
— sustainability management,
— room bookings management and self-service,
— IoT
— linear asset management,
— space planning and workplace management,
— property and lease management,
— BIM,
— other soft services.
Contract award
A single supplier shall be awarded the work.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 233-532005
Section V: Award of contract
Contract No: EST/291118/SW/SL
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Planon Ltd
Park Gate, 161-163 Preston Road
Brighton
BN1 6AU
UK
Telephone: +44 7940396156
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 366 700.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). To Express an Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofstandrews
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted.
(SC Ref:601520)
VI.4) Procedures for review
VI.4.1) Review body
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
UK
Telephone: +44 1334462523
Internet address(es)
URL: http://www.st-andrews.ac.uk/staff/money/procurement/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
VI.5) Date of dispatch of this notice
18/10/2019