Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Midlands Police
n/a
Police Headquarters, Lloyd House, Colmore Circus
Birmingham, West Midlands
B4 6NQ
UK
Contact person: Peter Whale
E-mail: peter.whale@west-midlands.pnn.police.uk
NUTS: UK
Internet address(es)
Main address: https://www.bluelight.eu-supply.com
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40400
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
West Midlands Police Combined Building Services Maintenance Contract
Reference number: WMP0210 and WMP0214
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is to provide a ‘one-stop’ maintenance service for all the mechanical, electrical and water services within West Midlands Police Headquarters and other sites associated with West Midlands Police. The contract will provide planned preventative maintenance, reactive (repair) maintenance and improvement activities. Smaller reactive and improvement work will be handled through a call-off provision. The buildings to be covered by the maintenance contract are Lloyd House, Colmore Circus, Birmingham. B4 6NQ and approximately half a dozen other sites within the West Midlands. These will be split into 2 lots: Lloyd House and the other sites.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 560 649.65
GBP
II.2) Description
Lot No: 1 and 2
II.2.1) Title
West Midlands Police Combined Building Services Maintenance Contract
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
West Midlands Police selected sites.
II.2.4) Description of the procurement
The contract is to provide a ‘one-stop’ maintenance service for all the mechanical, electrical and water services within West Midlands Police Headquarters and other sites associated with West Midlands Police. The contract will provide planned preventative maintenance, reactive (repair) maintenance and improvement activities. Smaller reactive and improvement work will be handled through a call-off provision. The buildings to be covered by the maintenance contract are Lloyd House, Colmore Circus, Birmingham. B4 6NQ and approximately half a dozen other sites within the West Midlands. These will be split into 2 lots: Lloyd House and the other sites. The contract will be with the Police and Crime Commissioner for West Midlands (PCCWM), has a minimum duration of 2 years that may then be extended annually on three separate occasions up to a total duration of 5 years; i.e. 2+1+1+1. The contractor/s will be responsible for the day to day running of all the equipment within the scope of this contract, to ensure it stays safe, to ensure it meets all statutory requirements and as far as reasonably practical to ensure it is available for use and operating efficiently. The nature of the contract is to provide a planned maintenance and reactive repair service so that the mechanical, electrical and water services at Lloyd House and the other sites are maintained in a good and safe working order. Planned maintenance and improvement works to be provided during the normal working week; reactive repairs to be undertaken at any time and supported by an out of hour’s call-out service. The contractor is to work to the current editions of all applicable regulations and standards, including any which are newly created or updated during the life of the contract.
Planned maintenance work shall be to SFG20, and to the standards referenced by SFG20.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50 %
Cost criterion: Price
/ Weighting: 40 %
Cost criterion: Social value
/ Weighting: 10 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 1 awarded to Wates Property Services Ltd t/a Wates
Facilities management
(previously Wates Living Space)
1st Floor, 184 – 192 Drummond Street, London, NW1 3HP
Lot 2 awarded to Johnson Controls Building Efficiency UK Ltd, 9/10 The Briars, Waterberry Drive, Waterlooville, Hampshire, PO7 7YH.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 106-259204
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: West Midlands Police Combined Building Services Maintenance Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/08/2019
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wates Property Services Ltd t/a Wates Facilities Management
1st Floor, 184 – 192 Drummond Street
London
NW1 3HP
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
138 101.07
GBP
/ Highest offer:
249 027.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2: The Other Sites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/08/2019
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Johnson Controls Building Efficiency UK Ltd
9/10 The Briars, Waterberry Drive
Waterlooville, Hampshire
PO7 7YH
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
73 893.93
GBP
/ Highest offer:
238 236.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Highest and lowest costs quoted in these notices are net per annum pre-planned maintenance costs.
Lot 1: start date – 7.10.2019 for initial 2 years until 6.10.2021 with options of 12 month extensions until maximum end date of 6.10.2024
Lot 2: start date — 1.4.2020 for initial 2 years until 31.3.2022 with options of 12 month extensions until maximum end date of 6.10.2025.
VI.4) Procedures for review
VI.4.1) Review body
The High Court Of Justice
Birmingham
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Both Lots 1 and 2 will be reviewed at year 2, options to extend beyond initial 2 years +1+1+1 maximum 5 years for each lot.
VI.5) Date of dispatch of this notice
17/10/2019