Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
The Energy Consortium
N/A
The Innovation Centre 1 Devon Way Longbridge Business Park
Birmingham
B31 2TS
UK
Contact person: Richard Murphy
Telephone: +44 1214831960
E-mail: Richard.Murphy@tec.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.tec.ac.uk/
Address of the buyer profile: https://www.tec.ac.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/login.asp?B=LUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/login.asp?B=LUPC
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Other: Public sector organisation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Flexible Mains Gas and Electricity Contracts (Energy Contracts)
Reference number: TECPROC026
II.1.2) Main CPV code
09121200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Currently the authority has an OJEU framework agreements in place for the supply of flexible gas and electricity with a single source for each; these frameworks will expire in September 2020.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Mains Gas
II.2.2) Additional CPV code(s)
09121200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Currently the authority has an OJEU framework agreements in place for the supply of flexible gas and electricity with a single source for each; these frameworks will expire in September 2020.
The procurement will be carried out pursuant to the restricted procedure as set out in the Public Contract Regulations 2015. This ITT should be read in conjunction with the information set out in the contract notice dispatched by the authority’s Supplement to the Official Journal of the European Union (‘OJEU Contract Notice’) on [Revise date].
The procurement is divided into 3 separate lots:
Lot 1: Mains gas (flexible);
Lot 2: Electricity – including HH and NHH metered and UMS (Flexible including UMS).
The authority is seeking a single supplier for each lot with which it will enter into a framework agreement commencing on 1.10.2020 for a period of 2 years with an option for 2 (two) further 1-year extensions; a maximum period of 4 (four) years to 30.9.2024.
Suppliers may request to be part of more than one lot and will not be excluded if they cannot provide UMS options.
The successful tenderers will enter into a framework agreement with the authority and, pursuant to the terms of the framework agreement, will subsequently contract with the authority’s customers as identified in the OJEU. The successful tenderer(s) shall contract directly with the authority’s customer for the provision of energy. Within the parameters of the framework agreement, the successful tenderer is expected to develop new and innovative solutions, and ensure the competitive nature of the supplies and services provided. The framework agreement will specify the supplies and services that can be called-off by the authority’s customers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Portfolio actualisation and trading arrangements
/ Weighting: 30
Quality criterion: Customer service
/ Weighting: 25
Quality criterion: Additional services and innovation
/ Weighting: 5
Cost criterion: Portfolio price determination, billing and costing
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
700 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The authority reserves the right to close or extend this framework after a period of 24 months. Such closure is only anticipated to be due to fundamental changes in the market; extensions will be in 2 x 12-month periods up to a total maximum term of 48 months.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electricity – Including HH and NHH Metered and UMS (Flexible including UMS)
II.2.2) Additional CPV code(s)
09310000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Currently the authority has an OJEU framework agreements in place for the supply of flexible gas and electricity with a single source for each; these frameworks will expire in September 2020.
The procurement will be carried out pursuant to the restricted procedure as set out in the Public Contract Regulations 2015. This ITT should be read in conjunction with the information set out in the contract notice dispatched by the authority’s supplement to the Official Journal of the European Union (‘OJEU Contract Notice’) on [Revise date].
The procurement is divided into 3 separate lots:
Lot 1: Mains gas (flexible);
Lot 2: Electricity – including HH and NHH metered and UMS (flexible including UMS).
The authority is seeking a single supplier for each lot with which it will enter into a framework agreement commencing on 1.10.2020 for a period of 2 years with an option for 2 (two) further 1-year extensions; a maximum period of 4 (four) years to 30.9.2024.
Suppliers may request to be part of more than one lot and will not be excluded if they cannot provide UMS options.
The successful tenderers will enter into a framework agreement with the authority and, pursuant to the terms of the framework agreement, will subsequently contract with the authority’s customers as identified in the OJEU. The successful tenderer(s) shall contract directly with the authority’s customer for the provision of energy. Within the parameters of the framework agreement, the successful tenderer is expected to develop new and innovative solutions, and ensure the competitive nature of the supplies and services provided. The framework agreement will specify the supplies and services that can be called-off by the authority’s customers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Portfolio actualisation and trading arrangements
/ Weighting: 30 %
Quality criterion: Customer service
/ Weighting: 25 %
Quality criterion: Additional services and innovation
/ Weighting: 5 %
Cost criterion: Portfolio price determination, billing and costing
/ Weighting: 40 %
II.2.6) Estimated value
Value excluding VAT:
300 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The authority reserves the right to close or extend this framework after a period of 24 months. Such closure is only anticipated to be due to fundamental changes in the market; extensions will be in 2 x 12-month periods up to a total maximum term of 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
OFGEM supply licences for the lots you wish to apply for.
The ability to receive forward trades made via another counter-party as well as energy procured under direct long-term arrangements with other third parties
III.1.4) Objective rules and criteria for participation
The selected contractor(s) will be required to have all appropriate permissions and licences etc to undertake the services under the framework agreement in the UK and under UK legislation (and/or under all equivalent legislation in the place of their establishment) and will be required to evidence these according to the requirements set out in the tender documents and contract documents.
III.1.6) Deposits and guarantees required:
The consortium reserves the right to request deposits, guarantees, performance bonds and other forms of appropriate security, either from tenderers or members of the tender's corporate groups. To the extent any of these are requires, the relevant selection and tender requirements relating to these will be stated in the tender documents.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out by the authority in the standard questionnaire and invitation to tender.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority reserves the right to require, in the context of a consortium, tenderers to take a particular legal form, or to require a single contractor to take primary liability, or to require that each party undertakes joint and several liability.
Tenderers must provide full details of their proposed contracting structures, including key sub-contractors. Changes to consortia and contracting structures must be notified to the contracting authority immediately, which may impose conditions on or reject the change if that is reasonably necessary to ensure that the contracting authority meets its legal or procurement obligations.
Full details of, and/or further restrictions on changes to consortia and contracting structures are set out in the tender documents.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/11/2019
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
36 months.
VI.3) Additional information
Tenderers should note that the contracting authority reserves the right to cancel this procurement at any stage and for any reason and not award a framework agreement.
In accordance with law and the terms set out in the tender documents, the contracting authority reserves the right to change without notice any part of the proposed contract and the procedure for awarding the proposed contract and/or stop the process or cancel the procurement at any time.
The contracting authority also reserves the right not to award a contract at any time without liability on its part.
Please also note that the contracting authority will be able to terminate the procurement process for any reason, including but not limited to: if there are not sufficient eligible tenders; [if the funding application(s) relevant to the proposed contract is/are rejected, or is/are approved but with insufficient funding to allow completion of the proposed contract] [If necessary, the contracting authority reserves a discretionary right to find alternative sources of funding].
Nothing in this contract notice, tender documents, contract documents, any other written communication to the potential Tenderer/tenderers from the contracting authority or its representatives and any oral communication to the potential Tenderer/tenderers from the contracting authority or its representatives, shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract.
If the contracting authority decides to enter into a framework agreement with the successful tenderer(s) this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the tenderers.
Any order placed under this framework agreement will form a separate contract under the scope of this framework between the service provider and the specific requesting other contracting body.
Miscellaneous.
The contracting authority is a public authority under the Freedom of Information Act 2000 9 ‘the Act’) and the Environmental Information Regulations 2004 (‘EIR’). As part of its duty under the Act and the EIR, the contracting authority may disclose information to a person making a request unless the information is covered by an exemption under the Act or the EIR.
The contracting authority is required to determine whether the public
Interest in maintaining the exemption outweighs the public interest in disclosing this information. Tenderers should state in their tender responses whether or not they consider the information supplied should be exempted from disclosure to third parties under the Act or the EIR and should provide reasons for such views.
These views will be taken into consideration by the contracting authority
VI.4) Procedures for review
VI.4.1) Review body
The Energy Consortium
Innovation Centre 1 Devon Way Longbridge Technology Park
Birmingham
B31 2TS
UK
Telephone: +44 1214831960
E-mail: Richard.Murphy@tec.ac.uk
Internet address(es)
URL: https://www.tec.ac.uk/
VI.4.4) Service from which information about the review procedure may be obtained
The Energy Consortium
Innovation Centre 1 Devon Way Longbridge Technology Park
Birmingham
B31 2TS
UK
E-mail: Richard.Murphy@tec.ac.uk
Internet address(es)
URL: https://www.tec.ac.uk/
VI.5) Date of dispatch of this notice
18/10/2019