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II.1.1) Title
Framework for the Supply of Accident and Repair Services for Vehicles
Reference number: HC13413
II.1.2) Main CPV code
50100000
II.1.3) Type of contract
Services
II.1.4) Short description
A multi-lot framework agreement to provide an effective procurement route for accident and repair services for Hampshire Constabulary, Hampshire Fire and Rescue Service and Hampshire Transport Management.
The Chief Constable of Hampshire Constabulary is the lead authority for the set up of this framework.
The overriding objectives of the framework agreement are:
— to provide value for money,
— to provide a consistent quality of service and workmanship,
— to streamline the processes.
The framework will be divided into lots by vehicle type and the repair required.
This framework will operate under differing requirements by lot.
Potential suppliers will be allowed to bid for individual or all lots and will be awarded based on their capability.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Repair of Cars and Light Commercial Vehicles
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
This lot will be for the supply of accident and repair services to cars and light commercial vehicles.
This lot will operate under a rotational basis for Hampshire Constabulary and a quotation process for named contracting authorities.
It is proposed to appoint up to eight Bodyshops to this lot.
The overall purpose of the new framework is to provide Hampshire Constabulary and its partners with suitably qualified organisations capable of providing vehicle repair services on a non-exclusive basis, covering all vehicles owned, leased or in the possession of the framework users.
The scope of the work to be included, but are not limited to:
— inspection,
— adjustment,
— restoration,
— replacement of assemblies and components,
— general repair work,
— small to medium area repair techniques (SMART).
The following locations are the workshop location of the framework users:
Hampshire Constabulary:
Winchester — Bar End Ind Estate, SO23 9NP.
Fareham — Unit 20/21, Fareham Ind Estate, PO16 8XB.
Basingstoke — Unit 14/15 Lion Court, RG24 0QU.
Hampshire Fire and Rescue Service:
Eastleigh Fleet Maintenance Centre, Leigh Road, Eastleigh. SO50 9SJ.
Hampshire Transport Management:
Totton — Jacobs Gutter Lane, SO40 9TQ.
Petersfield — Borough Rd, GU32 3ND.
Bishops Waltham — Botley Rd, SO32 1DR.
Micheldever — Stockbridge Rd, SO21 3BB.
Hook — Junction 5, M3 Motorway, RG27 9AA.
All work to be undertaken within a workshop environment or as a mobile service, where this is possible as per SMART Repairs.
Suppliers are to provide a collection, repair and delivery service to damaged vehicles, except where mobile services are being provided.
Repair services are to be made available Monday to Friday between 8.00 and 17.00 as a minimum.
Ability to provide suitable locations and mobile service across Hampshire Workshop locations and the surrounding Counties.
Suppliers will need to understand that as an emergency service the quality of repairs and cost are important factors but more importantly the availability of access to services and the minimum duration of any downtime is critical to the service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract start date is expected to be the 27.1.2020 and will be for 4 years.
The tender exercise will be carried out electronically. Interested parties should register their interest, via Hampshire County Councils In-Tend website: https://in-tendhost.co.uk/hampshire
Lot No: 2
II.2.1) Title
Repair of HGV Vehicles over 7,5 Tonne
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
This lot will be for the supply of Accident and Repair Services to HGV Vehicles over 7,5 tonne.
This lot will operate under a quotation based approach for all for all named contracting authorities.
It is proposed to appoint up to four Bodyshops to this lot.
The overall purpose of the new framework is to provide Hampshire Constabulary and its partners with suitably qualified organisations capable of providing vehicle repair services on a non-exclusive basis, covering all vehicles owned, leased or in the possession of the framework users.
The scope of the work to be included, but are not limited to:
— inspection,
— adjustment,
— restoration,
— replacement of assemblies and components,
— general repair work,
— small to medium area repair techniques (SMART).
The following locations are the workshop location of the framework users:
Hampshire constabulary:
Winchester — Bar End Ind Estate, SO23 9NP.
Fareham — Unit 20/21, Fareham Ind Estate, PO16 8XB.
Basingstoke — Unit 14/15 Lion Court, RG24 0QU.
Hampshire Fire and Rescue Service:
Eastleigh Fleet Maintenance Centre, Leigh Road, Eastleigh, SO50 9SJ.
Hampshire Transport Management:
Totton — Jacobs Gutter Lane, SO40 9TQ
Petersfield — Borough Rd, GU32 3ND.
Bishops Waltham — Botley Rd, SO32 1DR.
Micheldever — Stockbridge Rd, SO21 3BB.
Hook — Junction 5, M3 Motorway, RG27 9AA.
All work to be undertaken within a workshop environment or as a mobile service, where this is possible as per SMART Repairs.
Suppliers are to provide a collection, repair and delivery service to damaged vehicles, except where mobile services are being provided.
Repair services are to be made available Monday to Friday between 8.00 and 17.00 as a minimum.
Ability to provide suitable locations and mobile service across Hampshire Workshop locations.
Suppliers will need to understand that as an emergency service the quality of repairs and cost are important factors but more importantly the availability of access to services and the minimum duration of any downtime is critical to the service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract start date is expected to be the 27.1.2020 and will be for 4 years.
The tender exercise will be carried out electronically. Interested parties should register their interest, via Hampshire County Councils In-Tend website: https://in-tendhost.co.uk/hampshire
Lot No: 3
II.2.1) Title
Mobile Small to Medium area Repair Techniques (SMART)
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
This lot will be for the supply of accident and repair services to vehicles that require a small to medium area repair technique (SMART) that can be done as part of a mobile service.
This lot will operate under a rotational basis for Hampshire Constabulary and a quotation process for named contracting authorities.
It is proposed to appoint up to four contractors to this lot.
The overall purpose of the new framework is to provide Hampshire Constabulary and its partners with suitably qualified organisations capable of providing vehicle repair services on a non-exclusive basis, covering all vehicles owned, leased or in the possession of the framework users.
The scope of the work to be included, but are not limited to:
— inspection,
— restoration,
— general repair work,
— mobile small to medium area repair techniques (SMART).
The following locations are the workshop location of the framework users:
Hampshire constabulary:
Winchester — Bar End Ind Estate, SO23 9NP.
Fareham — Unit 20/21, Fareham Ind Estate, PO16 8XB.
Basingstoke — Unit 14/15 Lion Court, RG24 0QU.
Hampshire Fire and Rescue Service:
Eastleigh Fleet Maintenance Centre, Leigh Road, Eastleigh, SO50 9SJ.
Hampshire Transport Management:
Totton — Jacobs Gutter Lane, SO40 9TQ
Petersfield — Borough Rd, GU32 3ND.
Bishops Waltham — Botley Rd, SO32 1DR.
Micheldever — Stockbridge Rd, SO21 3BB.
Hook — Junction 5, M3 Motorway, RG27 9AA.
All work to be undertaken as a mobile service into the workshops advised and any other contracting organisations premises where suitable.
Repair services are to be made available Monday to Friday between 8.00 and 17.00 as a minimum.
Suppliers will need to understand that as an emergency service the quality of repairs and cost are important factors but more importantly the availability of access to services and the minimum duration of any downtime is critical to the service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract start date is expected to be the 27.1.2020 and will be for 4 years.
The tender exercise will be carried out electronically. Interested parties should register their interest, via Hampshire County Councils In-Tend website: https://in-tendhost.co.uk/hampshire
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Article 57-62 of Directive 2014/24/EC of the European Parliament and the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this framework agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the framework agreement in full compliance with UK legislation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015 and set out in the tender documentation.
Minimum level(s) of standards required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015 and set out in the invitation to tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the tender documentation.
Minimum level(s) of standards required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the invitation to tender documentation.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete the Stage 1 and relevant Stage 1 — Part b — lot specific questionnaire and Stage 2 In-Tend Questionnaires, and upload supporting information and documents as requested within the ITT by 14.00 on the 28.11.2019.
Clarifications regarding the ITT must be submitted via In-Tend by 17.00 on the 18.11.2019.
How to obtain the invitation to tender (ITT) Documents.
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